How to Write an Email Cover Letter [with Sample]

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Most companies accept resumes and applications by email, as it is easier for job application process. Many people think that they don’t need to have a formal cover letter when sending an email, but that is incorrect. 

Don’t be fooled into thinking that sending an email is less formal than mailing a resume, it should be treated the same. 

Writing a compelling cover letter may get you the attention that you need for an interview. Just convert the traditional cover letter into a simple email format to help impress the prospective employer.

When dealing with an email, the subject line should have the job description and any job number. There may also be specific requirements for applicants, those should also be observed. There are no shortcuts in the cover letter sent by email, it should be just as formal as the one sent by mail.

Showcase Abilities

Some people think they just need to give a couple lines of good information and be done. Actually, those who spend a bit more time and showcase their abilities will have an advantage on other applicants. 

It also shows the employer that you are serious about the position and how well you can write. They will no doubt be paying attention to spelling and grammar, so make sure the letter is error free.

Start the first sentence with something that is a bit bold and even assertive to capture their attention. Remember, you have just once chance to get their consideration and you have to do it in the first couple sentences.

Above The Fold

Employers get hundreds of emails and you don’t want to be one that gets the “delete button.” These letters do not need to ramble, use the “above the fold” theory. 

Most of the most important information in a newspaper is above the fold because that is where the eyes are automatically drawn. Make the letter short and sweet and give the employer everything they need.

Just like a traditional cover letter, you need to be willing to explain any gaps in your resume or times where you were not working. Other special circumstances that could impact how your resume is viewed should also be considered.

Be Honest

Have you currently moved, or did you need to take time off for medical? Explain these situations to the employer and be honest and up-front about it. If the application has specific requirements, state how you can accommodate.

Show how eager you are to get to work. Showcase things that are specific for the job. For instance, if you type 100 wpm, make sure to let them know this. If you have worked in an office before, you should also highlight this. Make the cover letter specific to the job you are applying for.

The most important thing, be sure to include contact information to discuss the position further. End with a proper closing.

Sample Email Cover Letter


Subject: Administrative Position Job 4590GHT

To Whom It May Concern,

I saw your ad for an Administrative Assistant in the Columbus Dispatch and knew I was perfect for the job. I have all the qualifications you requested and I am ready, eager and willing to work. As you will see from my resume, which I have attached for your review, I am well qualified.

I have been in the secretarial field for more than ten years and certainly know my way around the office. I have a BA in Office Management and also took Administrative Assistance classes at my high school career center.

I have an excellent reference list, as I have worked for a couple of large law firms in the city. I can type 100 wpm. and am well versed in office theory. I have been working as a secretary and assistant since I was 18 years old.

I took a short break after having my son, but have always had full time employment. Though I am new to this area, I look forward to getting into the business community and networking with others.

Please take a moment and review my resume. I would love to get together and further discuss this position with you. I am available anytime during the day. You can reach me on my cell at 550-980-8976 or by email at


Carol Ford

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