Writing a Touching Farewell Letter to Colleagues (Free Sample)

A touching farewell letter is a way to say bye to colleagues that you have grown fond of over the years. Writing this type of letter lets the fellow employees know what an upstanding person you are.

These warm and heartfelt letters are not only a goodwill gesture, but they will give you a chance to give contact information to people you have come to know and love.

Not A Formal Letter

This is not a formal letter, though it can be if you choose to make it one. Traditionally, it should be addressed as “Dear Colleagues.” You could also say “Hello Team,” if you are more of a chipper individual.

The letter should be started with the reason why you are leaving your position. If you have taken a job across the country, be sure to fill them in on some of the juicy details.

Do Not Go Into Personal Stuff

Don’t go into personal stuff and get really deep into the situation, but just make sure that you say just enough to let them know you are leaving for a better opportunity.

Make sure the tone of the farewell letter is positive and never take this time to throw negative remarks about the company or a fellow worker. 

While people leave everyday due to a falling out with the employer, it is best not to address those concerns in this type of letter. What is proper is to list some good times and memories that you have of the place. 

Remember, you are addressing the entire staff as a whole, so adding humor is appreciated. Is there is one hilarious incident that happened that you will never forget? Be sure to include that in the letter as people love a walk down memory lane.

Sample 1 – Touching Farewell Letter To Colleagues

July 31, 2022

Dear Colleagues:

It is with great regret that I must inform you that in two weeks’ time I am resigning from the position of Art Department Director. 

I understand that my departure will cause a disruption, and I will do everything in my power to facilitate the smooth transition of duties to my replacement.

My decision to resign is not due to any shortcomings from this company, but to a recent diagnosis of a severe health problem. I was advised by my physician to cease working as soon as possible.

With much consideration, I must agree with my doctor’s recommendation, because I cannot function at the typical level that I have no doubt you have come to expect, and focus on my health at the same time.

While working here, the support and encouragement I have received and the connections I have made, both professional and personal, have been invaluable. I will miss the challenging nature of my work and the enjoyable atmosphere and coworkers. I will always be grateful.



Sample 2 – Touching Farewell Letter To Colleagues

August 19, 2022

Dear Colleagues:

I wanted to let you all know that next Friday, September 7, 2022 will be my last day in the office. After a great deal of contemplation, I have decided to accept the offer made to me by World Wide Group, and will be joining the team as a head marketer.

I would like to take this occasion to let each one of you know that working with you kind folks and getting to know you, has been one of the best experiences of my life.

Together we have laughed, cried and became close friends. I value each one of your friendships and your dedication to the company we helped grow into the mega giant it is today.

As I contemplate leaving such a wonderful company, I am overwhelmed with emotions. I have been so happy for the past 10 years working here, but a new position with a nice benefit package has lured me to another path in life.

I am sad that I will be leaving behind so many friends that have taught me lessons, laughed with me and above all else, was the best team I have ever worked with.

I only hope that I find in my new place of employment a fraction of the love, gratitude and friendship that I have found here.

The memories that I will take with me from this place are something money cannot buy. Remember the three legged races at the annual company picnics?

I also will never forget the dunk tank and getting Mr. Jon Pusan in there at least 5 times. The outings we shared made us more like a family than co-workers, and because of that I will miss you one and all.

Thank you for making my job here a bit easier, because you were all working beside me. I would love to stay in contact with all of you.

While my new job requires me to relocate, my new contact information is below. I look forward to keeping in touch with all of you and making new memories to share with you. I can be reached at,

Lisa Harper
9087 Clemmons Drive
Los Angeles, CA 90210



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