Sample Letter of Appeal for Reconsideration: Free & Effective

Having written numerous unique appeal letters myself, I’ve learned that a well-crafted letter can make a significant difference. This guide will walk you through the process, providing a proven template and personal tips to ensure your letter stands out.

Key Takeaways

  • Purpose: Understand why you’re writing the appeal and what you hope to achieve.
  • Structure: Follow a clear structure: Introduction, Explanation, Evidence, Conclusion.
  • Tone: Be respectful and professional, even if you’re feeling frustrated.
  • Personalization: Tailor your letter to the specific situation and decision-maker.
  • Proofreading: Ensure your letter is free from errors and clearly presents your case.

Step-by-Step Guide to Writing a Letter of Appeal for Reconsideration

1. Understand the Decision: 

Before you start writing, make sure you fully understand the decision you’re appealing. Gather all relevant documents, including the decision letter and any supporting materials.

2. Outline Your Letter: 

A well-organized letter is easier to read and more persuasive. Here’s a structure that has worked well for me:

IntroductionState the purpose of the letter and the decision you’re appealing.
ExplanationExplain the situation and why you believe the decision should be reconsidered.
EvidenceProvide supporting evidence and documentation.
ConclusionSummarize your request and express appreciation for their consideration.

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3. Maintain a Respectful Tone: 

Even if you’re frustrated, it’s crucial to remain respectful and professional. This demonstrates your maturity and seriousness about the issue.

Sample Appeal Letter Template

Here’s a template based on my experience writing successful appeal letters:

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Recipient Name]
[Recipient’s Position]
[Institution/Company Name]
[City, State, ZIP Code]

Dear [Recipient Name],

I hope this letter finds you well. I am writing to formally appeal the decision regarding [specific decision], dated [date of decision]. After careful consideration, I believe there are substantial reasons to request a reconsideration.

[In the next paragraph, provide a brief explanation of the situation. Include specific details and circumstances that were perhaps overlooked or misunderstood.]

To support my appeal, I have attached [list any documents, such as medical records, financial statements, letters of recommendation, etc.]. These documents provide additional context and evidence that I believe will clarify my position.

I kindly request a reconsideration of this decision based on the provided information. I am confident that a review will result in a more favorable outcome. I appreciate your time and attention to this matter.

Thank you for your understanding and consideration.


[Your Name]

Tips from Personal Experience

1. Be Specific and Honest: 

Clearly state why you believe the decision was incorrect. Avoid vague statements and be honest about your situation.

2. Use Polite and Professional Language: 

Remember, the goal is to persuade the reader to reconsider their decision. Polite language goes a long way.

3. Provide Strong Evidence: 

Back up your claims with concrete evidence. This could be documents, letters of support, or any other relevant materials.

Real-Life Example

In one of my appeal letters, I was contesting a denied scholarship. I outlined my academic achievements, attached recommendation letters from my professors, and included a personal statement explaining my financial needs. 

The detailed evidence and respectful tone of my letter led to a successful appeal, and I was awarded the scholarship.

Common Mistakes to Avoid

  • Being Too Emotional: While it’s important to convey the impact of the decision, avoid overly emotional language.
  • Lack of Clarity: Ensure your letter is clear and to the point. Avoid long, convoluted sentences.
  • Ignoring Deadlines: Submit your appeal within the given timeframe. Late appeals are often not considered.


Writing an effective letter of appeal for reconsideration involves careful planning and attention to detail. By following this guide and utilizing the template provided, you can craft a persuasive letter that clearly presents your case. 

Remember to be respectful, specific, and provide strong evidence to support your appeal. With these strategies, you’ll increase your chances of a favorable outcome.

Frequently Asked Questions (FAQs)

Q: What is a Letter of Appeal for Reconsideration?

Answer: In my experience, a Letter of Appeal for Reconsideration is a formal request to an organization, like a university or a company, asking them to review and potentially change a decision they made. 

For instance, I once wrote one to a university after my application was initially rejected. It’s a chance to present new information or clarify misunderstandings that might have influenced their decision.

Q: How do you begin a Letter of Appeal for Reconsideration?

Answer: I start by addressing the letter to the specific person or committee responsible for the decision. In my case, I addressed it to the Admissions Committee. 

Then, I clearly state the purpose of my letter: to appeal a specific decision and ask for reconsideration. Being direct and respectful from the beginning sets a positive tone.

Q: What should you include in the body of the letter?

Answer: In the body, I always focus on presenting new, relevant information that wasn’t in my original application or explaining any circumstances that might have been misinterpreted. 

For example, I once explained a gap in my employment due to a family emergency, which wasn’t clear in my initial job application. It’s important to be factual, concise, and to the point.

Q: How do you conclude a Letter of Appeal for Reconsideration?

Answer: In my conclusion, I restate my request for reconsideration and express gratitude for their time and effort in reviewing my appeal. I also provide my contact information and express willingness to discuss the matter further if needed. 

This shows that I am open to communication and respect their decision-making process.

Q: Is there a specific tone or style you should use in the letter?

Answer: Definitely. I always maintain a respectful and polite tone, regardless of how disappointed or frustrated I might feel. Being aggressive or confrontational can harm your chances. 

The style should be formal and professional, as this is a formal request and you want to be taken seriously.

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