A job offer letter is a formal document that is delivered to candidates who have been chosen for employment. It’s a good idea to get written confirmation of an offer so that both the employee and the employer are on the same page about the terms of employment. Use our sample job offer letter as a template for your job offer letter.
Sample 1 - Job Offer Letter
[Company’s Name]
[Company’s Address]
[City, State, Zip Code]
[DATE]
[Candidate’s Name]
[Candidate’s Address]
[City, State, Zip Code]
Dear [Candidate’s Name],
I am happy to inform you that [Company’s Name] would like to offer you the position of personal assistant to [Manager’s Name], who is the sales director.
The starting annual salary is [$32,000] that is payable twice each month. We consider you the best candidate for the position after interviewing a large selection of excellent candidates.
According to the United States government, we are required to verify your employment eligibility. I have enclosed an I-9 form, which you should bring on your first day along with any identification that proves you are a U.S. citizen or shows that you have permission to work in this country. You can report directly to the human resources department at [9:00am] on [DATE].
At this time, someone in the HR department will help you select the dental and health insurance program that you want. They will also explain how you will participate in our profit sharing plan, the pension scheme and leave policies.
I have enclosed two copies of this letter as well as two copies of the terms and conditions of the job. If you accept this offer, please sign both copies of the letter and send one to me along with a signed copy of the terms and conditions.
You can keep the other copies for your files. When I receive your acceptance letter, I will inform you of the next steps in the hiring process.
I would be happy to answer any questions you have about this offer. I can be reached at [555-123-4567]. Please feel free to call me. The [Company’s Name] looks forward to your acceptance of this offer and to a mutually beneficial relationship.
Sincerely,
[Signature]
[Your Name]
List of enclosures such as copy of terms and conditions and form
Sample 2 - Job Offer Letter
[Company’s Name]
[Company’s Address]
[City, State, Zip Code]
[DATE]
[Candidate’s Name]
[Candidate’s Address]
[City, State, Zip Code]
Dear [Candidate’s Name],
With an effective start date of [start date], [Company’s Name] is glad to offer you an internship job in our [department name] department.
This is not a paid position, thus you will not be paid or eligible for benefits such as [unemployment, health insurance, sick pay, etc.] as an intern.
However, based on your performance during your internship, [Company’s Name] may consider you for a paid employment in the future.
You may be provided access to confidential material belonging to [business name] throughout your internship. You agree to keep all [Company’s Name] information secret and confidential if you accept this offer.
I would be happy to answer any questions you have about this offer. I can be reached at [555-123-4567]. Please feel free to call me. The [Company’s Name] looks forward to your acceptance of this offer and to a mutually beneficial relationship.
Sincerely,
[Signature]
[Your Name]
List of enclosures such as copy of terms and conditions and form