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A lease termination letter can be used to end a lease early or certify that a lease term that is about to expire will not be renewed.
Either the landlord or the tenant can fill out this document. Most lease agreements require you to give written notice within a specific number of days if you need to quit your lease early.
Even if your lease doesn’t specify that formal notice is required, sending a lease termination letter protects you in the event of a subsequent disagreement.
Find out how to write a letter terminating a lease. Use our sample lease termination letters as a starting point for your own letter.
Sample 1 - Lease Termination Letter
[Your Name]
[Your Address]
[City, State, Zip Code]
[DATE]
[Name of Manager]
[Address of Manager]
[City, State, Zip Code]
Dear [Name of Manager]:
I am writing you to let you know that I will be vacating the premises that I’m currently occupying at [ADDRESS]. My lease expires on [DATE] and I intend to vacate my apartment by [DATE]. My new forwarding address is [NEW ADDRESS].
Please forward my security deposit to my new address within the agreed amount of time. I am formally requesting a walk-through with you or a staff member to go over my apartment and address any details or issues if necessary.
If you attempt retain any portion of my deposit without adequate reason, this letter is written notice of my intention to pursue my claims to the entirety of the deposit. When I move out, I will make sure that all the utilities are paid in full and transferred out of my name.
If you need to speak with me you can reach me at any time on my cell phone at [CELL NUMBER] or by email at [EMAIL ADDRESS]. I look forward to your call in order to schedule the walk-through and to turn in my apartment keys.
Sincerely,
[Signature]
[Your Name]
Sample 2 - Lease Termination Letter
[Your Name]
[Your Address]
[City, State, Zip Code]
[DATE]
[Name of Landlord]
[Address of Landlord]
[City, State, Zip Code]
Dear [Name of Landlord]:
This letter is to formally notify you that I am required to break my lease before the stipulated termination date in the contract.
My wife and I are divorcing, and each of us will seek a new residence. In my lease contract, it gives provision for early termination if I notify you [30 days] in advance, pay any outstanding rent and pay one month’s rent as a fee for early termination.
The date you receive this letter will begin my thirty days notice, and at the end of that time on [DATE], I will give both the remaining rent and an additional full month’s rent.
My forwarding address is [ADDRESS]. I will be available any day after [6:00 pm] if you would like to view the house to determine that it is in good condition, so you can refund my deposit.
You can contact me at [555-123-4567] or a [name@email.com] if you have any questions or requests for me.
Sincerely,
[Signature]
[Your Name]
Sample 3 - Lease Termination Letter
August 3, 2022
Regency Arms Apartments
1256 Parlin Place Drive
Grove City, Ohio 43123
Dear Resident Manager,
We regret to inform you that we will be vacating the apartment which we now occupy at [1298 Parlin Place South, Grove City, Ohio 43123].
Our lease will expire on August 31, 2021 and we wish to leave the apartment by September 28, 2022.
Our new forwarding address will be [719 Smith Lane, Grove City Ohio 43123]. Please forward our security deposit to this address within the allotted amount of time.
We would like to request a walk through to go over the apartment and document any issues with a member of management. At the time of our move, we will ensure that all utilities are transferred out of our name and paid in full.
If you have any questions, please feel free to reach me on my cell phone at [555-987-0987] or by email at [kariejoabe@gmail.com]. I will await your phone call to set up arrangements for the walk through and to turn in the keys.
Sincerely,
Karie Joabe