Lease Termination Letter to Landlord [Free Samples]

Whether you’re buying a new home or relocating to a more interesting apartment on the outskirts of town, there’s still the issue of maintaining the old one. 

There are concerns that a person is answerable for when it comes to resolving the business surrounding the prior residence.

first priority

One of the most crucial things to do is notify the other landlord via a lease termination letter that the family intends to vacate the premises. The objective is to allow them ample time to find someone to take over the property.

In most cases, a lease will specify how long the landlord must be notified before you vacate the premises. A thirty-day notice is usually sufficient.

This lease termination letter is for the renters’ protection, and it will serve as sufficient evidence in the event of a disagreement.

When signed in front of a notary, the letter must be properly written and the signature must be attested. Here are some guidelines for writing a letter terminating a rental property’s residency.

Start With Date

The letter of termination, like any other letter, must begin with a date. One of the most significant parts of the letter is the date. It will state that you are giving a 30-day notice and the date you contacted the landlord.

The postage stamp will also serve as proof of when it was actually mailed. The date will be one of the important things legal experts would look for if the case is ever taken to court or a legal disagreement occurs.

The letter’s purpose must be stated clearly. Don’t equivocate or use a lot of fancy language; just express what has to be conveyed. If the intention is to leave the property on June 5th, this should be stated explicitly in the letter.

clearly make your intentions known

In fact, it is preferable to simply begin the letter and get directly to the topic. It offers little chance for misinterpretation by making the aims plain up front.

Nothing is more irritating than a rambling letter that leaves the recipient scrambling to figure out what the writer is trying to communicate. Leave no doubt in the landlord’s mind by being straightforward and specific.

Another thing that a person should be careful of is the details. The landlord is going to look for a few things, like:

  • Date letter was written
  • Intended moving date
  • Is The lease over or being broken?
  • Special circumstance surrounding the move
  • Forwarding address
  • Address moving from-in case of many rentals

Make sure that the letter includes all of these things. If the lease is ending, then the landlord will need a forwarding address for the security deposit. 

In most states, a landlord has up to 30 days to return the security deposit. They must also detail any damages being removed from the deposit. 

They will also want to see when the rental will be empty. They will probably begin lining up new clients right away so there is no vacancy loss. 

If a person has to leave and is in fact breaking a lease, there are some circumstances that warrant doing so. For instance, those who are in the military cannot be help responsible for leases if they are called to active duty.

Lastly, always request a walk-through of the apartment with the manager. Damages that are charged for the apartment are much easier to be escalated when the tenant is not present. 

At the very least, take pictures and videos of the home when leaving and get witnesses. Here is a sample letter that is a good example of how to write a letter of termination.

Sample 1 – Lease Termination Letter To Landlord

January 14, 2022

Regency Arms Apartments
1256 Parlin Place Drive
Grove City, Ohio 43123

Dear Resident Manager,

We regret to tell you that the premises we currently inhabit at 1298 Parlin Place South, Grove City, Ohio 43123 will be vacated. Our lease is set to expire on January 31, 2022, and we need to vacate by January 28, 2022.

719 Smith Lane, Grove City, Ohio 43123 will be our new forwarding address. Please provide our security deposit to this address within the time frame specified.

We’d want to schedule a walk-through with a member of management to go over the house and any issues. We will ensure that all utilities are switched out of our name and paid in full at the time of our move.

If you have any questions, please call me at 740-987-0987 or email me at kariejoabe@gmail.com. I’ll be waiting for your phone call to schedule the walkthrough and turn in the keys.

Sincerely,

Karie Joabe

Sample 2 – Lease Termination Letter To Landlord

Robert Johnson
20 Crazy Avenue, Apt 780
Crystal City, VA, 12345

DATE

Frank Ford
123 Landlord Road
Crystal City, VA, 12346

Re: Early Lease Termination

Dear Mr. Ford:

This letter is to formally notify you that I am required to break my lease before the stipulated termination date in the lease. Due to my recent promotion, I have been transferred to a different state.

My lease expires on [Date] and I intend to vacate my apartment by [Date]. My new forwarding address is [New Address].

Please forward my security deposit to my new address within the agreed amount of time. 

I am formally requesting a walk-through with you or a staff member to go over my apartment and address any details or issues if necessary. 

When I move out, I will make sure that all the utilities are paid in full and transferred out of my name.

If you need to speak with me you can reach me at any time on my cell phone at [555-123-1234] or by email at [robert@gmail.com]. I look forward to your call in order to schedule the walk-through and to turn in my apartment keys.

Sincerely,

Robert Johnson

Sample 3 – Lease Termination Letter To Landlord

Subject: Lease Termination – [Your Name]

Dear [Resident Manager],

We regret to inform you that we will be vacating the premises which we now occupy at [Current Address]. Our lease will expire on [Date] and we wish to leave the premises by [Date].

Our new forwarding address will be [New Address]. Please forward our security deposit to this address within the allotted amount of time. 

We would like to request a walk through to go over the home and any issues with a member of management. At the time of our move, we will ensure that all utilities are transferred out of our name and paid in full.

If you have any questions, please feel free to reach me on my cell phone at [000-555-1212] or by email at [name@gmail.com]. I will await your phone call to set up arrangements for the walk through and to turn in the keys.

Sincerely,

[Your Name]

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