Sample Letter of Request for Salary Increase (Free & Effective)

In this article, I’ll share my insights and provide a step-by-step guide on how to write a compelling letter for a salary increase, complete with a customizable template.

Key Takeaways:

  • Understand the importance of timing and preparation before requesting a salary increase.
  • Learn the key components of an effective salary increase request letter.
  • Discover how to structure your letter with a professional and persuasive tone.
  • Get access to a customizable template for your salary increase request.
  • Find out the best practices for following up after sending your letter.

Step 1: Prepare Thoroughly 

Before drafting your letter, preparation is key.

  • Research: Understand your company’s salary structure and the market rate for your role.
  • Performance Review: Gather evidence of your accomplishments and contributions to the company.
  • Timing: Choose a suitable time to make your request, ideally after a significant achievement or during a performance review.

Step 2: Start with a Professional Opening

  • Address: Begin with a formal salutation, addressing your supervisor or HR manager by name.
  • Introduction: Clearly state the purpose of your letter in the opening paragraph.

Example: “Dear [Manager’s Name], I am writing to formally request a review of my current salary. As I approach my [time period] with [Company’s Name], I find it appropriate to discuss my contributions and future potential.”

Step 3: Highlight Your Achievements

  • Specific Achievements: Detail your contributions and how they have positively impacted the company.
  • Personal Growth: Emphasize how you’ve grown in your role and taken on additional responsibilities.

Table: Achievement and Impact

AchievementImpact on Company
Increased sales by 20%Boosted revenue and market presence
Implemented a new CRM systemEnhanced operational efficiency

Step 4: Make Your Case

  • Market Research: Present data on average salaries for your position in the industry.
  • Personal Contribution: Link your achievements to the value you add to the company.

Step 5: State Your Salary Expectation

  • Clear Request: Specify the salary increase you are seeking, based on your research and contributions.
  • Flexibility: Indicate your willingness to negotiate.

Step 6: Conclude Professionally

  • Gratitude: Express your appreciation for the opportunity to discuss your compensation.
  • Availability: Offer to discuss the matter further in a meeting.

Example Conclusion: “I am grateful for the opportunities I’ve had at [Company’s Name] and am excited about the potential for continued growth and contribution. I am open to discussing this matter further at your earliest convenience.”

Step 7: Follow-Up

  • Patience: Give your employer time to consider your request.
  • Meeting Request: If you haven’t heard back in a week or two, follow up with a polite email or request a meeting.

Template for Salary Increase Request Letter

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[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]

[Recipient’s Name]
[Recipient’s Title]
[Company’s Name]
[Company’s Address]
[City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to you today to respectfully request a review of my current compensation. As [Your Position] with [Company’s Name] for the past [Duration in the Company], I have thoroughly enjoyed the opportunities and experiences that have come with my role.

It is with great pride that I reflect on the contributions I’ve made towards our team’s success and the company’s growth.

In the past year alone, I have [describe a significant achievement or project], which resulted in [mention the specific impact on the company, like improved efficiency, increased revenue, customer satisfaction, etc.].

Additionally, I have taken the initiative to [mention any additional responsibilities or projects undertaken], further demonstrating my commitment and value to our team.

Considering my ongoing dedication and the accomplishments I have achieved, I kindly request a salary adjustment to align with the industry standard for my role and my contributions to the company.

Based on my research and understanding of the market, a [percentage or amount] increase would reflect the value I bring to the team and the company.

I am deeply grateful for the opportunity to work at [Company’s Name] and am eager to continue contributing to our future successes.

I understand that salary decisions are carefully considered and am more than willing to discuss this request further at a time convenient for you.

Thank you very much for considering my request. I look forward to continuing to grow and contribute to [Company’s Name] and am optimistic about our future together.


[Your Name]


Writing a letter of request for a salary increase can be a daunting task, but with the right preparation and structure, it can be a powerful tool in advancing your career. Remember, the key is to be clear, professional, and persuasive in your approach.

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Frequently Asked Questions (FAQs)

Q: How did I approach my boss to discuss a salary increase?

Answer: I scheduled a formal meeting, presenting a detailed report of my accomplishments and the value I’ve added to the company, which made the conversation more objective and focused on my contributions.

Q: What research did I do before requesting a salary increase?

Answer: I analyzed market salary data for my role, assessed my achievements against company goals, and prepared a list of additional responsibilities I’ve taken on to justify my request for a higher salary.

Q: How did I deal with the nervousness before asking for a raise?

Answer: I practiced my pitch multiple times in front of a mirror and with a trusted friend to gain confidence and refine my key points, ensuring I was clear and concise during the actual discussion.

Q: What was my strategy if the answer to the salary increase request was a ‘no’? 

Answer: I prepared to ask for constructive feedback and other forms of compensation, like additional vacation days or professional development opportunities, to show my commitment to growth and flexibility.

Q: How did I follow up after the meeting where I requested a salary increase?

Answer: I sent a thank-you email, summarizing our discussion and expressing appreciation for the opportunity to talk about my career progression and compensation, which also served as a gentle reminder of our conversation.

Q: What did I do to ensure my performance justified my request for a salary increase? 

Answer: I meticulously documented my achievements, aligned them with the company’s objectives, and actively sought feedback to demonstrate continuous improvement and dedication to my role.

Q: How did I personalize my salary increase request to reflect my unique situation? 

Answer: I shared specific examples of my contributions that led to measurable results, highlighting how my unique skills and efforts have positively impacted the company, making a compelling case for my salary increase.

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