Letter to Tenant for Inspection Templates

Here are two unique templates for a “Letter to Tenant for Inspection”:

Template 1: Letter to Tenant for Inspection



[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]

[Tenant Name]
[Tenant Address]
[City, State ZIP Code]

Dear [Tenant Name],

I hope this letter finds you in good health and spirits. As per the terms of our lease agreement, I would like to schedule an inspection of the rental property located at [Rental Property Address], which you currently occupy as a tenant.


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The inspection is scheduled for [Date of Inspection] at [Time of Inspection]. The purpose of this inspection is to ensure that the rental property is being maintained and kept in good condition. 

During the inspection, we will be checking for any necessary repairs or maintenance, and to ensure that the rental property complies with all applicable laws, rules, and regulations.

I would appreciate it if you could be present during the inspection. The inspection should not take more than [Time Estimate] to complete.

If you are unable to attend the inspection, please let me know in advance so that we can reschedule the inspection at a mutually convenient time.

Thank you for your cooperation and understanding. Should you have any questions or concerns regarding the inspection, please do not hesitate to contact me at [Your Phone Number].

Sincerely,

[Your Name]

Template 2: Letter to Tenant for Inspection

[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]

[Tenant Name]
[Tenant Address]
[City, State ZIP Code]

Dear [Tenant Name],

I hope this letter finds you well. As part of our ongoing commitment to ensuring the rental property at [Rental Property Address] is well-maintained, I would like to schedule an inspection of the property.

The inspection is scheduled for [Date of Inspection] at [Time of Inspection]. During the inspection, we will be checking for any necessary repairs or maintenance, and to ensure that the rental property complies with all applicable laws, rules, and regulations.

I understand that this is your home, and we will do our best to ensure that the inspection is not overly intrusive. However, it is important that we ensure that the property is being well-maintained and kept in good condition.

I would appreciate it if you could be present during the inspection. If you are unable to attend, please let me know as soon as possible so that we can reschedule the inspection at a mutually convenient time.

The inspection should not take more than [Time Estimate] to complete, and I will provide you with a report detailing any issues that are identified during the inspection.

Thank you for your cooperation and understanding. Should you have any questions or concerns regarding the inspection, please do not hesitate to contact me at [Your Phone Number].

Sincerely,

[Your Name]