Maintenance Proposal Letter [Sample]

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Learn how to write a maintenance proposal letter. Use our sample maintenance proposal letter as a template for your proposal letter. 

Maintenance Proposal Letter Sample

[Name of Sender]
[Name of Sender’s Plumbing Service Company]
[Address of Company]
[City, State, Zip Code]


[Name of Building Manager or Owner]
[Address of Manager or Owner]
[City, State, Zip Code]

RE: Office Complex Plumbing Service

Dear [Name of Manager or Owner]:

We have been successfully maintaining the plumbing systems in more than 10 apartment complexes in [CITY], for the past [25 years] and would be happy to give testimonials from our customers. We respond 24/7 to all emergency requirements and make sure the plumbing in every apartment is working efficiently.

A service maintenance contract from us offers a significant savings compared to calling a plumber every time there is a problem. It also takes the responsibility from your shoulders. We give you a [90 day guarantee] on repairs and new installations for parts and labor.

I have included a copy of the standard contract that gives an estimate for the cost. However, it can be modified to your specific requirements. I would be happy to talk to you about our services and answer any questions. I can be reached at [555-123-4567] or at [].


[Signature of Plumbing Contractor]
[Printed Name of Plumbing Contractor]
[List of Enclosures: copy of maintenance proposal]