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A medical reimbursement letter may be required if an individual’s doctor or other healthcare provider did not submit the required documents for a claim to the individual’s health insurance company. 

The patient has the right to any healthcare benefits they pay for or get through their job. If this happens, the claimant may be able to resolve the issue with a reimbursement letter.

Below is a sample medical reimbursement letter. It should be written in formal business style and sent by certified mail, so the sender has proof of the time and date it was received.

Normally, it should only contain copies of all documents, but in some cases the insurance company may require original documents.

Medical Reimbursement Letter Sample

Claimant’s Name
Claimant’s Address
City, State, Zip Code


Insurance Administrator’s Name
Insurance Company’s Name
Insurance Company’s Address
City, State, Zip Code

Dear Name of Administrator:

This letter is to formally request reimbursement for medical expenses for policy NUMBER. I was visiting New York City on DATE where I fell and broke my wrist. I was treated at NAME OF HOSPITAL, and because I was from out-of-state, I needed to pay the bill in full. The amount was $3500 for x-rays, a bone specialist and one night in the hospital.

According to the terms of my policy, I contacted my primary healthcare physician within 24 hours of the accident. I have enclosed all the documents related to my treatment. I understand that I have a $500 deductible on my policy. I am requesting you to reimburse me $3000 in keeping with my health care coverage.

I can be reached at 555-123-4567 or at if you have any questions. Thank you for your quick attention to this.


Signature of Claimant
Printed Name of Claimant
List of Enclosures

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