Sample Letter To Change Doctors: Free & Effective

This article offers a concise guide, with a customizable template, on writing an effective letter for a smooth doctor change process, drawing from personal experience.

Key Takeaways

  • Reasons for Change: Understand why you’re changing doctors.
  • Structure of the Letter: Include your details, current doctor’s information, reasons for changing, and any specific requests.
  • Professional Tone: Keep the letter formal and respectful.
  • Free Template: Utilize the provided template to structure your letter.
  • Privacy Matters: Be cautious about the amount of personal health information shared.
  • Follow-Up: Know the process after sending the letter.

Step 1: Understand Your Reasons

Before writing the letter, it’s crucial to clearly understand why you’re changing doctors. Common reasons include relocation, seeking a specialist, or desiring a doctor with a different approach to healthcare.

List of Common Reasons for Changing Doctors:

  1. Relocation to a new area.
  2. Need for a specialist.
  3. Seeking a different approach to healthcare.
  4. Personal preference or comfort.
  5. Recommendations from friends or family.

Step 2: Gather Necessary Information

You’ll need to gather some essential information before starting your letter. This includes your personal details (like your name and contact information), your current doctor’s details, and the details of the new doctor if already chosen.

Table of Essential Information:

Information TypeDescription
Personal DetailsFull name, address, contact number, and email.
Current Doctor’s DetailsDoctor’s name, practice name, and contact information.
New Doctor’s Details(If known) New doctor’s name and contact information.

Step 3: Structure of the Letter

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The letter should be structured formally. Start with your details, followed by the date, and then the current doctor’s details.

The body of the letter should clearly state your intention to change doctors and your reasons. If you have specific requests, like the transfer of medical records, mention them.

Step 4: Writing the Letter

Keep the tone of your letter professional and respectful. Clearly state your intention to change doctors and the reason for this change without going into unnecessary detail about personal health information.

Sample Letter to Change Doctors

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Phone Number]
[Your Email Address]

[Doctor’s Name]
[Practice or Hospital Name]
[Doctor’s Address]
[City, State, Zip Code]

Dear Dr. [Doctor’s Last Name],

I am writing this letter to inform you of my decision to change my primary care physician. This decision comes after much consideration and is based on [provide a brief reason if comfortable, such as relocation, change in insurance coverage, seeking a different specialization, etc.]. I want to express my gratitude for the care and attention you have provided me during our time together.

To ensure a smooth transition, I kindly request the transfer of my medical records to my new physician. My new doctor’s details are as follows:

[New Doctor’s Name]
[New Practice or Hospital Name]
[New Doctor’s Address]
[City, State, Zip Code]
[New Doctor’s Phone Number]

I understand that there may be a process or fee involved in transferring my medical records, and I am prepared to accommodate these requirements. Please inform me of any necessary steps I need to take to facilitate this process.

I would also like to thank you and your staff for the support and care I received at your practice. Your professionalism and kindness have been greatly appreciated.

Please do not hesitate to contact me if there are any questions or further information needed from my side. You can reach me at [Your Phone Number] or via email at [Your Email Address].

Thank you again for your attention to this matter and for your understanding.


[Your Signature (if sending a hard copy)]
[Your Printed Name]

Step 5: Privacy Considerations

Be mindful of the privacy of your health information. It’s not necessary to disclose detailed health information in this letter. The focus should be on the administrative aspect of the change.

Step 6: Final Steps and Follow-Up

After sending the letter, follow up with both your current and new doctor’s offices to ensure that all necessary records are transferred and that there are no outstanding issues.


Writing a letter to change doctors is an important step in your healthcare journey. By following these steps and using the provided template, you can ensure that the process is handled professionally and smoothly.

Tips for Success

  • Keep it Professional: The letter should maintain a formal tone.
  • Be Clear and Concise: Clearly state your reasons without unnecessary detail.
  • Follow Up: After sending the letter, make sure to follow up.

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Frequently Asked Questions (FAQs)

A middle-aged Hispanic woman in business casual attire

Q: How Do I Write a Letter to Change Doctors?

Answer: Writing a letter to change doctors can be straightforward. I start by stating my intent to switch physicians and include the effective date. I mention my current doctor’s name and the new doctor I’ll be consulting with.

It’s important to request the transfer of medical records and provide any necessary authorization. I always express gratitude for the current doctor’s care and explain, if comfortable, my reason for the change. Lastly, I include my contact details for any follow-up.

Q: What Information Should I Include in the Letter?

Answer: In my letter, I make sure to include key details: my full name, date of birth, current doctor’s name, new doctor’s name, and the effective date of the change. 

I also provide my contact information and a clear request for transferring my medical records. If there are specific aspects of my medical history that need special attention, I mention those too.

Q: Is It Necessary to Explain Why I Am Changing Doctors?

Answer: It’s not mandatory to explain why I’m changing doctors, but I sometimes include a brief reason if it’s due to logistics like relocation. However, I keep it professional and respectful, avoiding any negative comments about my current doctor.

Q: How Should I Address the Letter?

Answer: I address the letter directly to my current doctor or the medical records department of the clinic or hospital. It’s crucial to ensure that the letter is formally written, with a polite and respectful tone throughout.

Q: Do I Need to Follow Up After Sending the Letter?

Answer: Yes, I usually follow up if I haven’t received a confirmation of my medical records transfer within a reasonable time. A phone call or email to the medical records department of both the current and new doctor’s offices helps ensure everything is proceeding smoothly.

3 thoughts on “Sample Letter To Change Doctors: Free & Effective”

  1. This guide is exceptionally useful. It simplifies the intimidating task of changing doctors by providing straightforward instructions and a practical template

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