[Sample] Outstanding Payment Request Letters

Learn how to write an outstanding payment request letter. Use our sample outstanding payment request letters as templates for your payment request letter.

Sample 1 – outstanding Payment Request Letter

Bradley French
ABC Business
1234 Colby Street
Philadelphia, PA, 90008

April 14, 2020

Sarah Whitaker
324 Captain Drive
Cherry Hill, NJ, 20008

Re: Outstanding Payment Request

Dear Ms. Whitaker,

This letter is to formally notify you that the payment owed by you on invoice number 332245 is two weeks overdue. The amount of 432.11 was due on April 1, 2020. 

I have enclosed a stamped and addressed envelope for you to send the amount by check along with your account number when you receive this letter.

The invoice can also be paid by credit card or PayPal. Enclosed is a copy of the invoice that was sent to you with the date and amount due highlighted.

One month after the due date, a late fee will be applied to your bill and a new invoice will be sent. If you have already paid this invoice, please disregard this letter. Otherwise, please send the payment immediately.

Thank you for your attention to this matter.

Sincerely,

Signature
Bradley French
ABC Business
List Of Enclosures (Copy Of Invoice, Envelope)

Sample 2 – Outstanding Payment Request Letter

Dan McCarthy
McCarthy Designs
444 Sunset Drive
Galena, TX 67345

August 2, 2020

John Clemens
3478 West Street
Galena, TX 67345

Re: Outstanding Payment Request

Dear Mr. John Clemens,

I know you’re a very busy man, and sometimes bills can easily get misplaced. However, my records show that you still have an outstanding balance on your account in the amount of $475.00 with a past due date of July 24, 2020. I have enclosed a copy of the invoice.

If you have already submitted this payment, please accept my sincere apologies. Otherwise, please send the full amount based on our written agreement or I will begin charging a 3 percent interest charge for the amount still outstanding after 60 days.

Thank you for your prompt response to this matter. Also, I value you as a customer and hope to continue doing business with you in the future.

Sincerely,

(sign your name here)

Dan McCarthy
McCarthy Designs

Sample 3 – outstanding Payment Request Letter

Janet Hines
XYZ Business
453 California Way
Oakland, CA, 94109

August 2, 2020

Robert Bloom
901 Union Street
Reston, VA, 20008

Re: Outstanding Payment Request

Dear Mr. Bloom,

This letter is being sent as a reminder that we have not yet received payment for Invoice [#12245]. According to the terms of the contract/purchase, full payment should have been sent within 30/90 days of the purchase date.

Please remit full payment immediately in order to keep your account with us in good standing and to avoid interest, fees or further action.

We at [XYZ Business] value the professional relationship we are building with you and hope we can do business again in the future.

If payment has already been sent or other arrangements have been made, please disregard this letter. Otherwise, please mail payment or contact us to discuss this matter further.

Thank you for your prompt attention,

Sincerely,

Signature
Janet Hines
List of enclosures (copy of invoice, envelope)

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