Learn how to write a part-time request letter. Use our sample part-time request letters as a template for your request letter.
Sample 1 - Part Time Request Letter
123 Oak Street
Washington, DC 20000
455 Commerce Lane
Baltimore, MD 20003
June 11, 2022
Dear Ms. Lewis:
I have been employed as the billing associate with ABC Company for 5 years. I am currently planning to begin attending school to obtain my degree in business administration. Due to this decision, I will need to decrease my hours from full time to part time.
During the time I have been at ABC Company, I am proud to have helped implement [contributions made that improved profits or work environment]. I will continue to strive to provide the same level of excellence while working part time.
I have truly enjoyed working on the many projects here, but [reason for the request and why it will be impossible to continue to work as many hours] attending school to obtain my degree is going to take up a great deal of my time.
The schedule will be demanding, although the positive aspect is that I hope to use this knowledge to increase my contributions to the company. At this time I do not feel that I would be able to maintain the standards I expect from myself by doing both.
It is my desire to remain with ABC company, and I am willing to consider part time positions. I am willing to train a replacement for my position, if needed. I will be starting school on [date classes begin] and will complete all paperwork and any loose ends by this date.
I appreciate your support in this matter. If you have any questions, you can contact me at (555) 111-1001. Once I receive my degree, I hope to be even more of an asset to ABC Company.
Sample 2 - Part Time Request Letter
City, State, Zip Code
City, State, Zip Code
RE: Request reduced working hours
Dear [Employer’s Name]:
I’d like to request that my working hours be reduced from full-time to part-time. I’m currently employed as a [job title] from [starting time] to [end time].
If possible, I’d like to work in the afternoons. I am a single mother of two young children, and I need to take care of them in the morning. My afternoons are free, as my mother will help take care of them.
I’m also open to any type of remote or flexible work arrangement that is mutually beneficial for both parties. I have been employed with you for [number of years] and I’ve always received good performance reviews from my manager.
I appreciate your support in this matter. If you have any questions, you can contact me at [phone number].
Frequently Asked Questions (FAQs)
1. What are the reasons an employee may request part-time hours?
Answer: An employee may request part-time hours for a variety of reasons, such as to care for a family member, to attend school, to pursue other interests or obligations, or for personal or health reasons. Some employees may also prefer to work part-time in order to maintain a better work-life balance.
2. How should an employee approach their employer about requesting part-time hours?
Answer: An employee should approach their employer professionally and respectfully. It’s best to schedule a meeting with the appropriate supervisor or manager to discuss the request, and to be prepared to provide a clear and concise explanation of the reasons for the request, as well as any relevant information that supports it.
3. What should an employee do if their request for part-time hours is denied?
Answer: If an employee’s request for part-time hours is denied, they should ask their employer for an explanation. If the employee believes that the denial is unjustified or discriminatory, they should consider consulting with an attorney or contacting a government agency such as the EEOC or the Department of Labor.
4. Are there any laws that protect an employee’s right to request part-time hours?
Answer: In the United States, the Family and Medical Leave Act (FMLA) gives eligible employees the right to take up to 12 weeks of unpaid leave in a 12-month period for certain family or medical reasons, and some states have additional protections.
Additionally, the Americans with Disabilities Act (ADA) may protect employees with certain disabilities who need part-time hours as a reasonable accommodation. It’s best to consult with your HR department or legal counsel to learn about the laws specific to your workplace.
5. What should an employee do if their employer agrees to their request for part-time hours?
Answer: If an employer agrees to an employee’s request for part-time hours, the employee should ensure that the new schedule and terms of the arrangement are clearly understood by both parties.
The employee should also be sure to document the agreement and make sure that any necessary changes are made to their employment contract or other official documents.
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