A payment request letter is a document that summarizes the facts of a debt owing to the letter’s writer and demands that he or she pay money owed to them.
Consider contacting a client who received goods but failed to pay, a business partner who has disregarded your calls about payment, or an individual or corporation that owes you money in accordance with the loan arrangement before taking legal action.
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Sample 1 – Payment Request Letter
1234 Colby Street
Philadelphia, PA, 90008
April 14, 2022
324 Captain Drive
Cherry Hill, NJ, 20008
Re: Payment Request Letter
Dear Ms. Whitaker,
This letter is to formally notify you that the payment owed by you on invoice number 332245 is two weeks overdue. The amount of 432.11 was due on April 1, 2022.
I have enclosed a stamped and addressed envelope for you to send the amount by check along with your account number when you receive this letter.
The invoice can also be paid by credit card or PayPal. Enclosed is a copy of the invoice that was sent to you with the date and amount due highlighted.
One month after the due date, a late fee will be applied to your bill and a new invoice will be sent.
If you have already paid this invoice, please disregard this letter. Otherwise, please send the payment immediately.
Thank you for your attention to this matter.
List Of Enclosures (Copy Of Invoice, Envelope)
Sample 2 – Payment Request Letter
453 California Way
Oakland, CA, 94109
April 12, 2022
901 Union Street
Reston, VA, 20008
Re: Payment Request Letter
Dear Mr. Bloom,
This letter is being sent as a reminder that we have not yet received payment for Invoice #12245.
According to the terms of the contract/purchase, full payment should have been sent within 30/90 days of the purchase date.
Please remit full payment immediately in order to keep your account with us in good standing and to avoid interest, fees or further action.
We at XYZ Business value the professional relationship we are building with you and hope we can do business again in the future.
If payment has already been sent or other arrangements have been made, please disregard this letter. Otherwise, please mail payment or contact us to discuss this matter further.
Thank you for your prompt attention,
List of enclosures (copy of invoice, envelope)
Frequently Asked Questions (FAQ's)
1. What should be included in a request for payment letter?
Answer: A request for payment letter should include the details of the outstanding debt, a reminder of the original agreement, the consequences of non-payment, and a clear call to action for the recipient to make the payment.
2. How can I make a request for payment without sounding aggressive?
Answer: To make a request for payment without sounding aggressive, use a friendly and professional tone, avoid using harsh or threatening language, and provide a clear and easy way for the recipient to make the payment.
3. What is the best way to follow up on a request for payment letter?
Answer: The best way to follow up on a request for payment letter is to send a polite reminder email or call, and to provide a clear deadline for payment.
4. How long should I wait before sending a follow-up request for payment?
Answer: The time frame for sending a follow-up request for payment depends on the terms of the original agreement and the payment schedule. It is generally appropriate to wait at least a week or two before sending a follow-up request.