Physical Therapist Resignation Letter: How To Draft It Right!

Resigning from a position is a significant professional decision. When you’re a Physical Therapist, your contribution to patients’ well-being is paramount. 

This makes the decision even more essential, ensuring that you leave on good terms and facilitate a smooth transition for the patients and the facility. Here’s how you can write a well-structured and professional Physical Therapist resignation letter:

1. Format Your Letter Properly

Just like any formal letter, your resignation letter should follow a specific format:

  • Header: Include your name, address, city, zip code, email, and date.
  • Recipient Details: Include the name of your supervisor or the HR manager, their title, the company name, and the address.

2. Start with a Formal Salutation

Start your letter with a greeting such as “Dear [Manager’s Name],” or “To Whom It May Concern” if you are unsure of the recipient’s name.

3. State Your Intent to Resign

Clearly state your intention to resign from your position as a Physical Therapist. You may mention the reason for your resignation, but it’s not mandatory.


“I am writing to formally resign from my position as Physical Therapist at XYZ Rehabilitation Center, effective [last working day, typically two weeks from the date of the letter].”

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4. Express Gratitude

Thank your employer for the opportunities and experiences you’ve gained during your tenure.


“I am grateful for the chance to work at XYZ Rehabilitation Center and for the invaluable experiences and knowledge I have gained over the years.”

5. Offer Assistance During the Transition

Given the specialized nature of your role, offer to assist in training a successor or helping with the transition process.


“To ensure a smooth transition for our patients and the team, I am more than willing to assist in training my successor or sharing essential case details over the next two weeks.”

6. Share Brief Reasons (Optional)

If you are comfortable, you can briefly share the reason for your resignation. Whether it’s for personal reasons, a new job opportunity, or further studies, keep it concise and positive.

7. Conclude with Well Wishes

End on a positive note, wishing the organization continued success.


“I wish XYZ Rehabilitation Center all the best in its future endeavors, and I hope our paths cross again.”

8. Sign Off and Sign

Use a formal sign-off like “Sincerely” or “Regards,” followed by your signature (if sending a hard copy) and your typed name.

9. Review and Proofread

Before sending, ensure there are no errors. This is a reflection of your professionalism, so take the time to review your letter.


  • Stay Positive: No matter the reason for your resignation, maintain a positive tone throughout your letter.
  • Maintain Confidentiality: Do not discuss patient-specific details in your resignation letter.
  • Discuss in Person: Before handing in your resignation letter, it’s professional to discuss your decision in person with your supervisor.
  • Keep a Copy: Always keep a copy of your resignation letter for your records.

Physical Therapist Resignation Letter Sample

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]

[Supervisor’s Name]
[Facility/Hospital/Clinic Name]
[City, State, Zip Code]

Dear [Supervisor’s Name],

I am writing to formally resign from my position as a Physical Therapist at [Facility/Hospital/Clinic Name], effective [last working day, typically two weeks from the date of the letter].

Working at [Facility/Hospital/Clinic Name] has been a rewarding experience, and I am grateful for the opportunities I’ve had to grow both professionally and personally. I have had the privilege of working alongside a dedicated team and have learned immensely from each one of them. Additionally, the bonds I have formed with my patients have been invaluable, and I will cherish these memories.

The decision to resign has not been easy. After careful consideration, I’ve chosen to pursue [a new opportunity/an advanced degree/personal reasons or any other specific reason you’re comfortable sharing]. I believe this step aligns with my long-term career and personal goals.

To ensure a seamless transition, I am committed to assisting in training my successor or providing detailed handovers regarding ongoing patient treatments. It is of utmost importance to me that the patients continue to receive the care and support they deserve.

I want to extend my heartfelt gratitude to you and the entire team at [Facility/Hospital/Clinic Name] for the support and encouragement I’ve received over the years. I am confident that the center will continue to thrive and provide exceptional care to its patients.

Please let me know how I can be of assistance during this transition phase. I wish [Facility/Hospital/Clinic Name] all the best in its future endeavors, and I look forward to staying in touch.


[Handwritten Signature (if sending a hard copy)]

[Your Typed Name]

Frequently Asked Questions (FAQs)

Q: What is the purpose of a Physical Therapist Resignation Letter?

Answer: A Physical Therapist Resignation Letter is a formal document that communicates a physical therapist’s intention to leave their current position at a healthcare facility, clinic, or hospital. 

It provides a record of the notice period, assists in maintaining a positive professional relationship, and ensures a smooth transition for both the organization and the patients under the therapist’s care.

Q: How long should a Physical Therapist Resignation Letter be?

Answer: A Physical Therapist Resignation Letter should be concise, typically ranging from one to two pages. The focus should be on stating the intent to resign, expressing gratitude for the experiences gained, and offering assistance during the transition period.

Q: Is it necessary to provide a reason for resignation in a Physical Therapist Resignation Letter?

Answer: While it’s common to provide a reason for resignation, it isn’t mandatory. Physical therapists can choose to share their reasons if they are comfortable, but it’s essential to keep the tone positive and avoid going into excessive detail.

Q: Should a Physical Therapist Resignation Letter be hand-delivered or sent via email?

Answer: Ideally, a Physical Therapist Resignation Letter should be hand-delivered to the immediate supervisor or the HR department to maintain a personal touch. 

However, if circumstances prevent a face-to-face interaction, sending the letter via email is acceptable. It’s always a good idea to follow up to ensure the letter was received.

Q: How much notice should a physical therapist give before resigning?

Answer: The standard notice period is typically two weeks, but this can vary based on the employment contract or the facility’s policies. Given the specialized nature of the role and the importance of patient care continuity, it might be considerate for a physical therapist to provide a more extended notice, if feasible.

Q: Can a Physical Therapist Resignation Letter be withdrawn?

Answer: Once a Physical Therapist Resignation Letter has been submitted, it signals a firm decision to leave. However, if circumstances change and the therapist wishes to withdraw the resignation, it’s essential to communicate this intention promptly. 

The acceptance of the withdrawal will be at the discretion of the employer and may depend on whether replacement arrangements have already been made.

Q: How should confidential patient information be handled in a Physical Therapist Resignation Letter?

Answer: Confidential patient information should never be mentioned or discussed in a Physical Therapist Resignation Letter. If there’s a need to discuss ongoing treatments or patient care, this should be done verbally with the immediate supervisor or during the handover process, always ensuring patient confidentiality.