Polite Resignation Email Samples

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A resignation email is the last impression an employee leaves behind. Just as important as a good first impression, an employee’s job may be adversely affected by a bad exit strategy. 

Below you will find several sample polite resignation emails for your successful resignation.

Sample 1 – Polite Resignation Email

To: jim@business.com

Subject: Resignation for Cindy Williams

Dear Jim,

This email is to formally give notice that I am resigning from my job as sales representative in Sales Plus. My last day of work will be April 20th.

I have gained a lot of knowledge and experience by being part of your team and appreciate the time and attention you gave me during my training period. 

With the skills I have gained working with you, I am confident I could be a project head for an environmental awareness program, and in my future career, I will always remember the support you gave me. 

I will do my best to complete on time all the pending work I have and would be happy to help train a new employee. 

I am fortunate to have been part of Sales Plus for the past three years and wish you success in the future. Kindly acknowledge this email, and if you have any questions, I can be reached at 595-123-4156 or at cindy@gmail.com.


Cindy Williams

Sample 2 – Polite Resignation Email

To: marilyn@business.com

Subject: Resignation for Joyce Thompson

Dear Ms. Love: 

This letter is a formal notification that I will be resigning from office manager in ABC Radio on April 18th. 

My reason for resigning at this time is to take care of serious family issues that only I can resolve. I will not be able to work during that time. 

Since I am giving one month’s notice, I will be able to assist in finding and training a replacement. I will faithfully fulfill my responsibilities until April 18th

I have had great job satisfaction working at ABC Radio and appreciate your understanding at this trying time. 

If there is anything I can do even after I leave to further any projects, please don’t hesitate to ask me. I can be reached at 555-609-1234 or joyce@gmail.com


Joyce Thompson

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