Polite Resignation Letters

A letter of resignation is the last impression an employee leaves behind. Just as important as a good first impression, an employee’s job may be adversely affected by a bad exit strategy. Below you will find several sample polite resignation letters for your formal notification.

Sample 1 – Polite Resignation Letter

Cindy Williams

546 Cornell Street – Apt. 123
San Francisco, CA, Zip 81118
Sales Representative

February 6, 2019

Jim Zurich
Sales Plus
12th Avenue
Hayward, CA, 91111

Dear Jim,

This letter is to formally give notice that I am resigning from my job as sales representative in Sales Plus. My last day of work will be February 20th.

I have gained a lot of knowledge and experience by being part of your team and appreciate the time and attention you gave me during my training period. With the skills I have gained working with you, I am confident I could be a project head for an environmental awareness program, and in my future career, I will always remember the support you gave me. 

I will do my best to complete on time all the pending work I have and would be happy to help train a new employee. I am fortunate to have been part of Sales Plus for the past three years and wish you success in the future. Kindly acknowledge this letter, and if you have any questions, I can be reached at 585-123-4156 or at cindy@email.com.

Sincerely, 

Signature
Cindy Williams

Sample 2 – Polite Resignation Letter

Donna Cole 

7303 – 14th Avenue
San Francisco, CA 44118 

Dr. Sarah Woods, DDS 
2313 Tooth Ave. 
San Francisco, CA 44118 

February 6, 2019 

Dear Dr. Woods, 

I regret to inform you that I must resign from my position as a dental assistant at Woods Dental Clinic effective February 25th, 2019. 

While I have valued the time I have spent as an employee of Woods Dental Clinic, I have been offered another position with a higher salary. In the current economy, I cannot in good conscience turn down such an opportunity. 

I greatly appreciate your professionalism and the knowledge I’ve gained while working with you in the past, and I hope someday we might be able to work together again. 

Sincerely, 

Donna Cole

Sample 3 – Polite Resignation Letter

Joyce Thompson

987 Willow Drive
Los Angles, CA, 90054
joyce@email.com 

February 6, 2019

Marilyn Love
Advertising Director 
NBC-TV 
3000 Sales Force Inc.
Saginaw, CA, 90054 

Dear Ms. Love: 

This letter is a formal notification that I will be resigning from office manager in NBC-TV on February 28th. My reason for resigning at this time is to take care of serious family issues that only I can resolve. I will not be able to work during that time. 

Since I am giving one month’s notice, I will be able to assist in finding and training a replacement. I will faithfully fulfill my responsibilities until February 28th

I have had great job satisfaction working at NBC-TV and appreciate your understanding at this trying time. If there is anything I can do even after I leave to further any projects, please don’t hesitate to ask me. I can be reached at 345-609-1234 or joyce@email.com

Sincerely, 

Signature 
Joyce Thompson

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