[Sample] Polite Resignation Letters

Learn how to write a polite resignation letter. Use our sample polite resignation letters as templates for your resignation letter. [Free PDF Downloads]

Sample 1 – Professional Resignation Letter

Cindy Williams

546 Cornell Street – Apt. 123
San Francisco, CA, Zip 81118
Sales Representative

February 6, 2020

Jim Zurich
Sales Plus
12th Avenue
Hayward, CA, 91111

Dear Jim,

This letter is to formally give notice that I am resigning from my job as sales representative in Sales Plus. My last day of work will be February 20th.

I have gained a lot of knowledge and experience by being part of your team and appreciate the time and attention you gave me during my training period.

With the skills I have gained working with you, I am confident I could be a project head for an environmental awareness program, and in my future career, I will always remember the support you gave me.

I will do my best to complete on time all the pending work I have and would be happy to help train a new employee.

I am fortunate to have been part of Sales Plus for the past three years and wish you success in the future. 

Kindly acknowledge this letter, and if you have any questions, I can be reached at 585-123-4156 or at cindy@email.com.


Cindy Williams

Sample 2 – resignation letter for organization

[Employee’s Name]
[Address of Employee]
[City, State, Zip Code]


[Manager’s Name]
[Name of Organization]
[Address of Organization]
[City, State, Zip Code]

RE: Resignation

Dear [Manager’s Name],

The purpose of this letter is to resign my position of [POSITION] in [NAME OF ORGANIZATION]. My resignation will be effective beginning [DATE].

Most of you already know the reason I am leaving is due to our moving to another part of the state. 

But I wanted to state officially that my resignation is in no way to be perceived as my being unhappy or dissatisfied with the job, its responsibilities, or leadership of [NAME OF ORGANIZATION]. 

I have every intention of doing everything I can to train my replacement to do the job efficiently and effectively.

I wish you, and [NAME OF ORGANIZATION] continued growth and success in the future.


[Employee’s Signature]
[Employee’s Name Printed]

Sample 3 – Resignation Letter with Reason

Joyce Thompson

987 Willow Drive
Los Angles, CA, 90054

February 6, 2020

Marilyn Love
Advertising Director 
3000 Sales Force Inc.
Saginaw, CA, 90054 

Dear Ms. Love: 

This letter is a formal notification that I will be resigning from office manager in NBC-TV on February 28th. 

My reason for resigning at this time is to take care of serious family issues that only I can resolve. I will not be able to work during that time. 

Since I am giving one month’s notice, I will be able to assist in finding and training a replacement. I will faithfully fulfill my responsibilities until February 28th

I have had great job satisfaction working at NBC-TV and appreciate your understanding at this trying time. 

If there is anything I can do even after I leave to further any projects, please don’t hesitate to ask me. I can be reached at 345-609-1234 or joyce@email.com


Joyce Thompson

Related Posts

5 Questions You’ll Probably Be Asked in Your Exit Interview
Of course, every employer wants to know the reason an employee has decided to quit. They will want to know if there is a particular reason for resigning such as a disagreement with a co-worker or supervisor.
You’ve Quit Your Job. Now What?
First of all, if you haven’t quit your job yet, you should do so with grace and respect. Leaving a job on the wrong foot can spell disaster for further employment.
5 Interview Questions You Should Never Answer
Here are some common, but highly inappropriate questions that you may be asked during a job interview that do not warrant an answer from you: