[Sample] Polite Resignation Letters

Learn how to write a polite resignation letter. Use our sample polite resignation letters as templates for your resignation letter.

Sample 1 – Professional Resignation Letter

Cindy Williams

546 Cornell Street – Apt. 123
San Francisco, CA, Zip 81118
Sales Representative

February 6, 2022

Jim Zurich
Sales Plus
12th Avenue
Hayward, CA, 91111

Dear Jim,

This letter is to formally give notice that I am resigning from my job as sales representative in Sales Plus. My last day of work will be February 20th.

I have gained a lot of knowledge and experience by being part of your team and appreciate the time and attention you gave me during my training period.

With the skills I have gained working with you, I am confident I could be a project head for an environmental awareness program, and in my future career, I will always remember the support you gave me.

I will do my best to complete on time all the pending work I have and would be happy to help train a new employee.

I am fortunate to have been part of Sales Plus for the past three years and wish you success in the future. 

Kindly acknowledge this letter, and if you have any questions, I can be reached at 585-123-4156 or at cindy@email.com.


Cindy Williams

Sample 2 – resignation letter for organization

[Employee’s Name]
[Address of Employee]
[City, State, Zip Code]


[Manager’s Name]
[Name of Organization]
[Address of Organization]
[City, State, Zip Code]

RE: Resignation

Dear [Manager’s Name],

The purpose of this letter is to resign my position of [POSITION] in [NAME OF ORGANIZATION]. My resignation will be effective beginning [DATE].

Most of you already know the reason I am leaving is due to our moving to another part of the state. 

But I wanted to state officially that my resignation is in no way to be perceived as my being unhappy or dissatisfied with the job, its responsibilities, or leadership of [NAME OF ORGANIZATION]. 

I have every intention of doing everything I can to train my replacement to do the job efficiently and effectively.

I wish you, and [NAME OF ORGANIZATION] continued growth and success in the future.


[Employee’s Signature]
[Employee’s Name Printed]

Sample 3 – Resignation Letter with Reason

Joyce Thompson

987 Willow Drive
Los Angles, CA, 90054

February 6, 2022

Marilyn Love
Advertising Director 
3000 Sales Force Inc.
Saginaw, CA, 90054 

Dear Ms. Love: 

This letter is a formal notification that I will be resigning from office manager in NBC-TV on February 28th. 

My reason for resigning at this time is to take care of serious family issues that only I can resolve. I will not be able to work during that time. 

Since I am giving one month’s notice, I will be able to assist in finding and training a replacement. I will faithfully fulfill my responsibilities until February 28th

I have had great job satisfaction working at NBC-TV and appreciate your understanding at this trying time. 

If there is anything I can do even after I leave to further any projects, please don’t hesitate to ask me. I can be reached at 345-609-1234 or joyce@email.com


Joyce Thompson