Professional Thank You Letter [Free Samples]

Thank you notes are a great way to convey a client (or anyone else) how much you appreciate them. 

A skill you should develop is the ability to craft the perfect message that strikes all of the correct notes and uses the appropriate tone. For your thank you letter, use our sample professional thank you letters as a guide.


Sample 1 - professional thank you letter

[Your Name]
[Your Address]
[City, State, Zip Code]


[Name of Boss]
[Name of Company]
[Address of Company]
[City, State, Zip Code]

RE: Thank you for your support and encouragement

Dear [Name of Boss]:

I am writing this letter to formally thank you for all the encouragement and support you gave me during my 10 years at [Name of Company]. 

Since I am obliged to move across the country to look after my aged parents, I was forced to resign my position.

I was the manager of several major projects, including the waste management project for the city, at Name of Company and you always gave me the guidance and confidence I needed to do an outstanding job.

I believe you not only made me a valuable employee but a better person. You taught me how to be an effective team leader, which will help me in any future endeavor. You taught me how to balance my work and family life, and how to handle pressure without blaming others.

Through your encouragement, I learned how to encourage my team members and make them happier and more productive. 

I have applied for several jobs in [Name of State or City] and know that my resume is better because of your help.

If you hadn’t encouraged me to take the six-week leadership-training course, I would never have had the confidence to go for it. If there is ever anything I can do to help you or your team, please don’t hesitate to ask me.

Thank you once again for your guidance and encouragement.


[Your Name]

Sample 2 - professional thank you letter

Subject: Thank you for the interview for Program Director position on DATE

Dear Mr/Ms/Mrs Last Name of Interviewer:

I would like to express my sincere gratitude for the time you took to interview me for the position of Program Director in your esteemed company. 

I appreciate the opportunity to meet you and your staff, visit your offices and learn more about this job.

It sounds like a rewarding job, especially given the opportunities for advancement. I think my master’s in psychology would make me an excellent candidate for the job. 

If you need any additional information from me at this point, please feel free to contact me. Looking forward to hearing back from you soon.

Thank you again for the opportunity to meet you and visit your campus.


Your Name

Sample 3 - professional thank you letter

[Name of Recipient]
[Address of Recipient]
[City, State, Zip Code]


[Name of Scholarship Committee Head]
[Name of Scholarship]
[Address of Scholarship Committee Head]
[City, State, Zip Code]

Dear [Name of Scholarship Committee Head]:

I learned today that I have been selected to receive the [Name of Scholarship] to complete my college education for the amount of [AMOUNT]. 

I would like to express my sincere appreciation for your generosity, without which I would not be able to achieve my chosen ambition of working for an environmentally sustainable future. 

The scholarship will enable me to get my [Bachelor of Science] degree in [Environmental Science] at [Name of University]. 

I have worked in the field of [waste management] for the past two years as a part-time employee helping the city recycle and dispose of plastic waste in a responsible manner. 

My aim is to enter the corporate sector and work towards establishing an environmental ethic in large corporations. 

Thank you for helping me achieve my aim and allowing me to focus on my goals without being distracted by financial worries. 

I will work hard as a responsible citizen and do my best to help others, especially students, as you have helped me by awarding me the [Name of Scholarship]. I can be reached at [555-123-4567] or a [].


Signature of Recipient
Printed Name of Recipient

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