Project Termination Letter Sample

Learn how to write a project termination letter. Use our sample project termination letter as a template for your project termination letter.

project Termination Letter Sample


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[March 19, 2022]

[Name of Recipient]
[Name of Company]
[Address of Company]

Re: Project Termination

Dear [Name of Recipient]:

This correspondence is sent in accordance with sections 6 and 7 of the contract between [SENDER] and [RECIPIENT]. 

Over the last two months, it has become clear that the project at [SENDER’S ADDRESS] is not going to be finished with the efficiency and quality that were promised in the original contract. Accordingly, [RECIPIENT] is hereby notified of the termination of this project.

Specifically, [SENDER] became aware on [DATE] of certain defects in the quality of the cabinetry and counter tops that were installed at the above-mentioned address. RECIPIENT was informed of the problems the same day.

In accordance with the terms of the contract, [RECIPIENT] promised to fix the issues within 30 calendar days. 

It is now 15 days after the expiration of that 30 calendar day period, and no further work has been completed.

Sections 6 and 7 of the contract stipulate that [SENDER] may terminate the project if issues brought to the attention of [RECIPIENT] are not resolved within 30 calendar days.

Accordingly, this contract is terminated, and [SENDER] is not responsible for any balance due to [RECIPIENT].

Please sign a copy of this letter and return it to us within seven days of receipt.

Very truly yours,

[Name of Sender]