Below are sample rental verification letters. It should be written in formal business style, as it will be used as a legal document providing proof of payments.
The landlord should show the letter to the tenant to make sure they approve of the contents before it is sent. It may be sent by certified mail, and the landlord should keep a copy.
Sample 1 – Rental Verification Letter
Name of Landlord
Address of Landlord
City, State, Zip Code
Name of Person Requesting the Verification Letter
Address of Above Person
City, State, Zip Code
RE: Rental Verification
Dear Name of Requesting Person:
This letter is formal verification that Name of Tenant has lived in my rental house [Address of Rental House] for the past three years. Name of Tenant moved in on DATE and has a lease that expires on DATE.
He pays $1,200 per month and has always paid on the required date. He is a good tenant, and I will be happy to renew the least when the time comes.
I can be reached at [Phone Number] or [Email Address] if you have any questions about the verification of Name of Tenant’s residence.
Signature of Landlord
Printed Name of Landlord
Sample 2 – Rental Verification Letter
89 Elmont Street
Clintonville, Ohio 43280
November 11, 2013
Action Rental Agency
125 N. High Street
Columbus, Ohio 43215
Re: Verification of Residency for Clayton Riley
Dear Ms. Wallace,
I received your request for proof of residency of my tenant Clayton Riley. Clayton lives in one of my rental homes at 129 Oak Lane in Chillicothe, Ohio. He has been a resident of this home for the past ten years.
His official move in date was December 21, 2002. He currently resides in this home with his wife, Pam Riley and their two children, Wilma and Willy.
The Riley’s have a rental amount of $980 a month. They are excellent tenants and I have not had any problem with them since the day they moved in.
The rent is always paid on time and they are always sure to keep the property in great condition.
I have had few service issues to the home and have always been pleased when I have had to go into the home.
Clayton is under a lease that expires on December 31, 2013. It is his wishes to move to another location at this time. We are going to be sad to lose him as a renter, but he will make a great renter for you.
I have no problems recommending this family. Should you have any questions, please feel free to call me at 740-789-0921.
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