Learn how to write a request letter for payment release. Use our sample request letter for payment release as a template for your reminder letter.
sample 1 – Request Letter For Payment Release
[Your Name]
[Business Name]
[Your Address]
[City, State, Zip Code]
[DATE]
[Name of Person who owes payment]
[Address of Person who owes payment]
[City, State, Zip Code]
Re: [First reminder for overdue payment]
Dear [Name of Person who owes payment]:
This letter is to formally notify you that the payment owed by you on invoice number [NUMBER] is two weeks overdue. The amount of [AMOUNT] was due on [DATE].
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I have enclosed a stamped and addressed envelope for you to send the amount by check along with your account number when you receive this letter.
The invoice can also be paid by credit card or PayPal. Enclosed is a copy of the invoice that was sent to you with the date and amount due highlighted.
One month after the due date, a late fee will be applied to your bill and a new invoice will be sent.
If you have already paid this invoice, please disregard this letter. Otherwise, please send the payment immediately.
Thank you for your attention to this matter.
Sincerely,
[Signature]
[Your Name]
List of enclosures (copy of invoice, envelope)
Sample 2 – Request Letter For Payment Release
John Smith
Smith Catering Services
2100 West Boulevard
Newport, Maryland 73647
December 13, 2021
RE: First Request for Late Payment
Dear Sally Johnson,
This is a payment reminder letter to formally inform you that your payment of $167.44 is now past due.
The full payment of $167.44 was due on December 1, 2021 for account number 764839333. Please submit the amount due including your account number by return mail.
I have enclosed a copy of your invoice that was submitted to you as well as the total due highlighted. Also, I have enclosed an addressed, stamped envelope for your convenience.
Kindly disregard this reminder letter if you’ve already submitted your payment by credit card or mail. If you’ve not yet made your payment, however, please do so without delay.
Thank you for your quick response to this matter. You are a valued customer and we appreciate your business.
Sincerely,
Signature
John Smith
Smith Catering Services
(list of enclosures)
