A request letter for permission to use a school facility is a formal letter written to a school authority or administrator seeking permission to use a particular facility within the school premises.
The letter should clearly state the purpose of the request, the specific facility needed, the date and time of use, and any other relevant information.
Template 1: Request letter for Permission to Use a School Facility
Dear [School Administrator],
I am writing to request permission to use the school auditorium for a community event that I am organizing. The event, which is a charity concert, is scheduled for [Date] from [Time] to [Time], and we would require the auditorium for approximately [Number of hours].
We are hoping to use the auditorium due to its ideal location, excellent acoustics, and ample seating capacity. We will ensure that the auditorium is left in good condition after use.
If possible, we would also like to request the use of the sound system and projector for the event. We will, of course, be responsible for any associated costs.
Please let us know if the auditorium is available on the specified date and time, and if there are any other requirements or procedures we need to follow in order to obtain permission to use the facility.
Thank you for your consideration, and we look forward to hearing from you soon.
Sincerely,
[Your Name]
Template 2: Request Letter for Permission to Use a School Gym
Dear [School Administrator],
I am writing to request permission to use the school gym for a charity basketball game that I am organizing. The game is scheduled for [Date] from [Time] to [Time], and we would require the gym for approximately [Number of hours].
We have chosen the school gym because it is an ideal location for the game due to its spaciousness and appropriate flooring. We will ensure that the gym is left in good condition after use.
If possible, we would also like to request the use of the basketball equipment and sound system for the game. We will, of course, be responsible for any associated costs.
We are expecting a large crowd, and all proceeds from the event will go towards a local charity. We believe that using the school gym for this event will be beneficial for both the community and the school.
Please let us know if the gym is available on the specified date and time, and if there are any other requirements or procedures we need to follow in order to obtain permission to use the facility.
Thank you for your consideration, and we look forward to hearing from you soon.
Sincerely,
[Your Name]