Reschedule Appointment Email Sample

Learn how to write a reschedule appointment email. Use our sample reschedule appointment email sample as a template for your reschedule email. 

Sample 1 - Reschedule Appointment Email

Subject: Request to reschedule appointment

Dear Mr. John Smith,

First of all, I want to express my sincerest apology to you sir for missing our scheduled appointment last Tuesday. 

I have no doubt that you were waiting and wondering about my whereabouts and why I didn’t show up for my appointment.

Unfortunately, I received an emergency phone call from my daughter’s school due to an accident she was involved in. 

Thankfully, she is now fine. However, at the time, this important matter required immediate attention from me as her mother as you can surely understand.

Please forgive me for not calling you on the same day as my daughter’s accident, as everything was so chaotic and even somewhat of a blur. 

However, I would like to move forward with our plans and reschedule another appointment. Also, I hope this incident has not changed our professional working relationship in any way.

Again, I am truly sorry for the inconvenience and hope to hear from you soon.

Sincerely,

Sarah Wells
ABC Marketing Manager

Sample 2 - Reschedule Appointment Email

Subject: Request to reschedule appointment

Dear [Name],

I would like to reschedule tomorrow’s appointment to [date] at [time], due to family emergency. 

I apologize for any inconvenience this may cause. Please confirm if the new date and time are feasible. Otherwise, I’m open to suggestions.

Sincerely,

[Your Name]
[Your Job Title]

Sample 3 - Reschedule Appointment Email

Subject: Request to reschedule appointment

Dear [Name],

While I was looking forward to our appointment on [date] at [time], I regretfully will have to reschedule. Unfortunately, [my wife was involved in a serious car accident. Thankfully, she is now fine].

However, I would like to move forward with our plans and reschedule another meeting. Also, I hope rescheduling this meeting will not changed our professional relationship. 

I apologize for any inconvenience this may cause, and I look forward to meeting with you on a different date.

Sincerely,

[Your Name]
[Your Job Title]

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