Resignation Letter for Receptionist [Samples]

When the time comes for a receptionist to move on to a new opportunity or take a different path in life, a formal resignation letter serves as a professional way to convey your intentions. 

Here’s how to craft a thoughtful and succinct resignation letter for your receptionist position:

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1. Start With the Basics: Formatting

  • Letterhead: If you’re using a printed format, have your name, address, city, zip code at the top left, followed by the date, and then the company’s address.
  • Mode: Use a formal business letter format.
  • Font: Stick to professional fonts like Arial, Times New Roman, or Calibri at 10-12pt.

2. Addressing the Recipient

  • Start with “Dear [Manager’s Name/Supervisor’s Name].”

3. The Opening

  • State your intent directly: “I am writing to formally resign from my receptionist position at [Company Name], effective [your last working day, typically two weeks from the current date].”

4. The Body

This can be broken down into three parts:

  • Gratitude: Begin by expressing gratitude for the experiences and opportunities you’ve had in your role.

    • Example: “I want to thank you and the team for providing a supportive environment where I was able to learn and grow.”
  • Reason for Leaving: It’s up to you how detailed you want to be. It’s appropriate to be general if you prefer.

    • Example: “I’ve decided to take a new direction in my career,” or “I’ve been offered a position elsewhere that aligns closely with my long-term goals.”
  • Assisting in the Transition: Offer to help in the transition process. This could be training a replacement or documenting your daily tasks.

    • Example: “I’m committed to ensuring a smooth transition and am happy to assist in training my successor or passing on any necessary information.”

5. The Closing

Wrap up your letter by reiterating your gratitude and leaving things on a positive note.

  • Example: “I’ve enjoyed my time at [Company Name] and am grateful for all the experiences and memories. I wish the company continued success in the future.”

6. Sign Off

  • Use formal sign-offs like “Sincerely” or “Regards,” followed by your handwritten signature (if delivering a printed letter) and then your typed full name.

7. Post-Delivery Actions

  • After sending your letter, be prepared for a potential exit interview or discussion with HR or your supervisor.
  • Ensure you return any company property and complete any last-minute tasks to make the transition as smooth as possible.

Sample Resignation Letter for a Receptionist

[Your Name]
[Your Address]
[City, Zip Code]

[Manager’s Name]
[Company Name]
[Company Address]
[City, Zip Code]

Dear [Manager’s Name],

I am writing to formally resign from my position as a receptionist at [Company Name], effective [your last working day, e.g., August 28, 2023].

It’s been a pleasure working at [Company Name]. The team and work environment have greatly contributed to my professional growth, and I am truly grateful for the experiences and opportunities I’ve been given.

While I have enjoyed my role as a receptionist, I’ve decided to take a new direction in my career and have accepted an offer elsewhere. I believe this new opportunity aligns more closely with my long-term goals.

I’m committed to ensuring a seamless transition. I’m available to help train my successor or provide detailed documentation of my tasks to ensure continuity in the reception role.

Thank you for your guidance and support during my tenure at [Company Name]. I cherish the memories and professional relationships I’ve built here and wish the company all the best moving forward.


[Handwritten Signature if printed]

[Your Full Name]