[Sample] Education Reimbursement Request Letters

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Learn how to write an education reimbursement request letter. Use our sample education reimbursement request letters as templates for your reimbursement letter. 

Sample 1 – Education Reimbursement Request Letter

January 14, 2022

Wickline Movers
7908 Harrisonville Pike
Grove City, Ohio 43123
Attn: Jonathan Winters

Dear Mr. Winters,

Attached is my bill for my current semester at Ohio State University. As you can see, I had a current balance due of $2,198 for the first semester of the year.

I know that I am new to the employee assisted college reimbursement, but I want to utilize the company services to further my career at Wickline.

I spoke with Sonya in HR and she advised me to pay the bill out of my own pocket first and then request a reimbursement.

I have also attached a copy of the recipe where this bill has been paid. I carefully made sure that all my schooling followed the protocol of the companies’ policy to ensure I would get reimbursed.

Please review the documentation that I have enclosed, and the application I filled out, and issue my reimbursement for this amount.

I cannot stress the urgency in a timely reimbursement. I had to stretch my budget to pay this large sum up front.

If you have any questions regarding my schooling or this bill, please feel free to contact me anytime at 614-890-5247. I appreciate your prompt attention to this matter.


Linda Shaffer

Sample 2 – Education Reimbursement Request Letter

Barbara Jordan
3456 Wendy Road
New York City, NY, 12345

February 4, 2022

Evan Prince
ABC Company
Human Resources Manager
23 Mystic Lane
New York City, NY, 12347

Dear Evan Prince, 

This letter is to formally request tuition reimbursement for the amount of $900, I spent on a course at XYZ Institution to learn how to make pastries.

I have been a station chef at your restaurant for the past five years and have made salads, soup, appetizers and entrées, but I would like to improve my position to be head pastry chef. 

The course took place in the evenings three times per week for four months. It was comprehensive for all types of breakfast and dessert pastries, and I finished at the top of the class. 

Enclosed is my tuition bill, list of courses and final evaluation. I am requesting reimbursement for the entire amount of my tuition bill, which includes extra fees for certain ingredients. 

I believe that I can help enhance the reputation of your restaurant with a selection of fine pastries. According to my contract, reimbursement for tuition is possible if the course directly impacts the quality of the food served in the restaurant.

Thank you for your attention to this. If you have any questions I can be reached at 555-123-4567 or barbara@email.com. I hope to hear from you soon. 


Barbara Jordan
List of Enclosures

Frequently Asked Questions (FAQs)

Q: What is Education Reimbursement?

Answer:  Education Reimbursement is a type of employee benefit where the employer agrees to reimburse an employee for the cost of education-related expenses, such as tuition fees, textbooks, or courses.

Q: Who is eligible for Education Reimbursement?

Answer:  Eligibility criteria vary by employer, but usually employees must meet certain requirements, such as a certain length of service with the company, good job performance, and full-time employment status.

Q: What expenses are covered by Education Reimbursement?

Answer: Covered expenses typically include tuition, fees, books, and supplies. Some employers may also cover travel and other related costs.

Q: Is Education Reimbursement taxable?

Answer:  In most cases, Education Reimbursement is considered taxable income by the IRS, and is subject to federal income tax, Social Security and Medicare taxes.

Q: How do I apply for Education Reimbursement?

Answer: The process for applying for Education Reimbursement varies by employer, but typically involves submitting a request to the HR department along with receipts for the education expenses.

Q: When can I expect to receive reimbursement?

Answer:  Reimbursement timing depends on the company policy and process, but usually happens after the employee submits a request with receipts and proof of completion of the course.

Q: Are there any limitations on the type of courses I can take?

Answer: Yes, the type of courses covered by Education Reimbursement may be limited by the employer, and typically must be job-related or enhance the employee’s job skills.