Sample Education Reimbursement Request Letters

Below are sample education reimbursement request letters. They should be sent by certified mail, so the employee has proof of the time and date the letter was sent and received.

Sample 1 – Education Reimbursement Request Letter

January 14, 2019

Wickline Movers
7908 Harrisonville Pike
Grove City, Ohio 43123
Attn: Jonathan Winters

Dear Mr. Winters,

Attached is my bill for my current semester at Ohio State University. As you can see, I had a current balance due of $2,198 for the first semester of the year.

I know that I am new to the employee assisted college reimbursement, but I want to utilize the company services to further my career at Wickline. I spoke with Sonya in HR and she advised me to pay the bill out of my own pocket first and then request a reimbursement.

I have also attached a copy of the recipe where this bill has been paid. I carefully made sure that all my schooling followed the protocol of the companies’ policy to ensure I would get reimbursed.

Please review the documentation that I have enclosed, and the application I filled out, and issue my reimbursement for this amount.

I cannot stress the urgency in a timely reimbursement. I had to stretch my budget to pay this large sum up front. If you have any questions regarding my schooling or this bill, please feel free to contact me anytime at 614-890-5247. I appreciate your prompt attention to this matter.


Linda Shaffer

Sample 2 – Education Reimbursement Request Letter

Barbara Jordan
3456 Wendy Road
New York City, NY, 12345
February 4, 2019

Evan Prince
ABC Company
Human Resources Manager
23 Mystic Lane
New York City, NY, 12347

Dear Evan Prince, 

This letter is to formally request tuition reimbursement for the amount of $900, I spent on a course at XYZ Institution to learn how to make pastries.

I have been a station chef at your restaurant for the past five years and have made salads, soup, appetizers and entrées, but I would like to improve my position to be head pastry chef. 

The course took place in the evenings three times per week for four months. It was comprehensive for all types of breakfast and dessert pastries, and I finished at the top of the class. 

Enclosed is my tuition bill, list of courses and final evaluation. I am requesting reimbursement for the entire amount of my tuition bill, which includes extra fees for certain ingredients. 

I believe that I can help enhance the reputation of your restaurant with a selection of fine pastries. According to my contract, reimbursement for tuition is possible if the course directly impacts the quality of the food served in the restaurant.

Thank you for your attention to this. If you have any questions I can be reached at 555-123-4567 or I hope to hear from you soon. 


Barbara Jordan
List of Enclosures

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