Sample Email Request To Reschedule Exam: Free & Effective

In this article, I will share a step-by-step guide on how to write an effective email to request an exam reschedule, complete with proven templates to get you started.

Key Takeaways

  • Understand the importance of a respectful and clear email when requesting an exam reschedule.
  • Free Template: Utilize the provided template to simplify the process.
  • Provide a valid and concise reason, like a family emergency or a health issue.
  • Include possible alternate dates and times for rescheduling.
  • Proofread the email for errors and clarity.

Step 1: Subject Line

Start with a clear and direct subject line. For example, “Request to Reschedule [Exam Name] Due to Family Emergency.”

Step 2: Salutation

Begin with a polite salutation, like “Dear [Professor’s/Teacher’s Name],”

Step 3: Introduction

Introduce yourself briefly. Mention your name, course name, and section if applicable.

Step 4: State Your Reason

Clearly and concisely state your reason for the request. In our case, it was, “I am writing to request a reschedule of my exam due to a critical family emergency – my mother is undergoing surgery.”

Step 5: Request for Rescheduling

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Politely ask for the exam to be rescheduled. Provide alternative dates and times if possible, showing flexibility.

Step 6: Closing

Express gratitude for their understanding and consideration. Close with a phrase like, “Thank you for your understanding and support during this time.”

Step 7: Signature

End with a formal closing, such as “Sincerely,” followed by your full name.

Sample Email Request To Reschedule Exam Template

Subject: Request to Reschedule History 101 Exam Due to Family Emergency

Dear Professor Smith,

I hope this email finds you well. My name is John Doe, a student in your History 101, Section 2 course. I am writing to request a reschedule of our midterm exam scheduled for [Original Exam Date].

Unfortunately, my mother is undergoing a major surgery on the day of the exam, and I need to be with my family. I understand the importance of the exam and would like to propose [Alternate Date 1] or [Alternate Date 2] as possible alternatives for taking the exam.

I apologize for any inconvenience this may cause and greatly appreciate your understanding and flexibility in this matter.

Thank you very much for considering my request. I look forward to your response.


Allen Iverson

Tips for Writing Your Email

  1. Be Clear and Concise: Avoid lengthy explanations. Stick to the necessary details.
  2. Show Respect and Understanding: Acknowledge any inconvenience your request may cause.
  3. Provide Alternatives: Suggest one or two feasible dates for rescheduling.
  4. Proofread: Ensure there are no spelling or grammatical errors.


Writing an email to request an exam reschedule doesn’t have to be stressful. By following these steps and maintaining a respectful tone, you can effectively communicate your situation and request.

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Frequently Asked Questions (FAQs)

Q: How Can I Politely Ask for a Reschedule of My Exam Due to a Medical Emergency?

Answer: In my experience, the best approach is to be honest and concise. I would write, “Due to an unforeseen medical emergency, I’m unable to attend the scheduled exam. Could we please reschedule it? I can provide a medical certificate if needed.”

Q: What Should I Include in My Email if I Need to Reschedule an Exam for a Job Interview?

Answer: I’ve found that clarity and professionalism are key. I would say, “I have a job interview that coincides with the exam time. I understand the importance of this exam and would like to request a reschedule. Your understanding is greatly appreciated.”

Q: How to Request a Reschedule for an Exam Due to a Family Emergency?

Answer: From my experience, it’s important to express the urgency without too many details. I would write, “I’m facing a family emergency and won’t be able to attend the exam as scheduled. Could we please consider rescheduling? I apologize for any inconvenience.”

Q: What’s the Best Way to Approach a Professor About Rescheduling an Exam Due to Travel Issues?

Answer: In such cases, being upfront and respectful works best. I would suggest writing, “Due to unexpected travel issues, I’m unable to make it back in time for the exam. Could we discuss a possible rescheduling? I apologize for the inconvenience.”

Q: How Should I Frame My Email if I Need to Reschedule an Exam Due to Mental Health Reasons?

Answer: It’s crucial to be honest while maintaining privacy. I’d recommend, “Due to some personal health issues, which I’m happy to discuss in a more private setting, I request a reschedule of the exam. I appreciate your understanding and support.”

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