Business Card Request Email: How To Draft It Right!

Drawing on years of crafting numerous business card request emails, I aim to share my refined insights and experiences.

Key Takeaways:

  1. Understanding the Importance: Realize why business card request emails are crucial in professional networking.
  2. Personal Experience Insights: Gain insights from my extensive experience in crafting effective business card request emails.
  3. Step-by-Step Guide: Follow a detailed, easy-to-understand guide to write your own business card request email.
  4. Free Template: Use the provided template to streamline your email creation process.
  5. Real-Life Examples: Benefit from real-life examples that illustrate the dos and don’ts.

The Art of the Request

Writing a business card request email might seem straightforward, but it’s an art in itself. It’s about striking the perfect balance between professionalism and personal touch.

In my early days, I learned the hard way that a poorly worded request can lead to missed opportunities.

Why It Matters

  • First Impressions: Your email might be the first direct communication you have with a potential contact.
  • Professional Courtesy: It shows respect for the other person’s time and position.
  • Networking Tool: A well-crafted request can open doors to future collaborations and opportunities.

Personal Insights from My Experience

One key lesson I’ve learned is to personalize each request. A generic, copy-pasted email is easy to spot and often disregarded.

I once tailored an email to a potential mentor by mentioning a recent article they published. This not only got me their business card but also a coffee meeting!

Quick Tips:

  1. Personalize: Address the recipient by name and include a personal touch.
  2. Be Concise: Keep it short and to the point.
  3. Professional Tone: Maintain a formal but friendly tone.

Step-by-Step Guide: Crafting Your Email

1. Greeting

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Start with a professional salutation. Use their name to make it personal.

2. Introduction

Briefly introduce yourself. Mention your position and where you met (if applicable).

3. The Request

Politely request their business card. State why you’re interested in connecting.

4. Closing

Thank them for their consideration. Close with a professional sign-off.

Email Template

Subject: Request for Business Card

Dear [Name],

I hope this email finds you well. I am [Your Name], a [Your Position] at [Your Company]. We recently met at [Event/Location], and I was impressed by your insights on [Topic].

I am reaching out to request your business card. I believe connecting could be mutually beneficial as I am currently exploring opportunities in [Field/Industry].

Thank you for considering my request. I look forward to the possibility of future discussions.

Best regards, [Your Name]

Best Practices to Remember

  • Subject Line: Make it clear and relevant.
  • Email Signature: Include your contact details.
  • Follow-up: If you don’t hear back in a week, a gentle follow-up can be effective.

Real-Life Example

I once received a request from someone I met at a conference. Their email was brief, personalized, and they mentioned a specific discussion we had. This not only jogged my memory but also showed their genuine interest in connecting.


Writing a business card request email is a subtle art that, when done right, can significantly expand your professional network. Remember to keep it personal, professional, and concise. Use the template provided as a starting point and tailor it to your needs.

I hope this article helps you in your professional endeavors. If you have any questions or would like to share your experiences with business card request emails, please leave a comment below!

Frequently Asked Questions (FAQs)

A professional office setting with a person typing a business card request email on a computer

Q: How Should I Request a Business Card in an Email?

Answer: When I request a business card via email, I make sure to be polite and direct. I usually start by expressing my interest in keeping in touch, then specifically ask if they could share their business card. 

For example, I might write, “I enjoyed our conversation about [topic] and would love to keep in contact. Could you kindly share your business card with me?”

Q: What’s the Best Way to Follow Up if Someone Hasn’t Responded to My Business Card Request?

Answer: Persistence, mixed with politeness, is key. If I don’t get a response, I usually wait for a week before sending a gentle reminder. My follow-up email typically reads, “I hope this message finds you well. 

I’m writing to follow up on my previous request for your business card. I’m eager to explore potential opportunities to collaborate.”

Q: Is It Appropriate to Ask for a Business Card During a Virtual Meeting?

Answer: Absolutely! In my experience, it’s totally fine to ask for a business card during a virtual meeting. I usually ask towards the end of the conversation, saying something like, “I’ve really valued our discussion today. Could I trouble you for your business card so we can stay in touch?”

Q: How Can I Politely Ask for a Business Card from Someone I’ve Just Met?

Answer: When I meet someone new and want their business card, I focus on creating a genuine connection first. Then, I politely ask by saying, “It’s been great meeting you. I’d love to learn more about your work. Could you please share your business card with me?”

Q: Should I Offer My Business Card First Before Asking for Theirs?

Answer: I’ve found it’s always a good practice to offer mine first. It sets a reciprocal tone. I typically say, “I’d like to share my business card with you. 

May I also have yours so we can keep this conversation going?” This approach has always worked well for me.

1 thought on “Business Card Request Email: How To Draft It Right!”

  1. Thank you for this comprehensive and insightful guide on writing business card request emails. The practical tips and real-life examples are incredibly helpful for anyone looking to enhance their professional networking skills

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