Email Applying For Teaching Job: How To Draft It Right!

Drawing on my background as an educator and advisor to aspiring teachers, I offer a step-by-step guide to crafting impactful application emails, a crucial element for success in the competitive teaching job market.

Key Takeaways:

  1. Understand the importance of a well-crafted email when applying for a teaching job.
  2. Discover a step-by-step guide to writing an effective email.
  3. Free TemplateUtilize the provided template to simplify the process.
  4. Gain insights into personalizing your application for different teaching positions.
  5. Recognize common mistakes to avoid in your email application.

Understanding the Role of Your Application Email





Your application email is not just a formality; it’s your first opportunity to stand out. It should showcase your enthusiasm, qualifications, and fit for the role. Think of it as a handshake; it needs to be firm, confident, and memorable.

Photo of a neatly organized wooden desk with an open laptop displaying an email draft titled 'Application for Teaching Position'

Step-by-Step Guide to Writing Your Email

Step 1: Start with a Strong Subject Line

  • Tip: Be clear and professional. Example: “Application for [School Name] – [Subject] Teacher Position”.

Step 2: Professional Email Address

  • Essential: Use a professional email address, preferably with your name.

Step 3: Personalized Greeting

  • Do: Address the recipient by name, if possible. Research to find out who will be reading your email.

Step 4: Introduction – Who You Are

  • Include: Brief introduction, current role, and why you are interested in this position.

Step 5: Body – Why You’re a Great Fit

  • Discuss: Your teaching philosophy, relevant experience, achievements, and how they align with the school’s values.

Step 6: Closing – Call to Action

  • End with: A statement expressing your eagerness to discuss your application further.

Step 7: Professional Signature

  • Add: Your full name, contact information, and any professional social media or portfolio links.

Personalizing Your Application

Tailoring your email to each school is crucial. Mention specific programs, extracurricular activities, or teaching methods that align with your experience and interests. This shows genuine interest and effort.

Common Mistakes to Avoid

  1. Generic Messages: Avoid one-size-fits-all emails.
  2. Typos and Grammar Errors: Proofread meticulously.
  3. Overly Long Emails: Keep it concise and to the point.
  4. Forgetting Attachments: Always include your resume and other relevant documents.

Real-Life Example

When I applied for my first teaching role, I made sure to mention my volunteer experience with a local literacy program, aligning it with the school’s emphasis on community involvement. This specific detail was a conversation starter in my interview.


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Table: Components of a Successful Application Email

ComponentDescriptionExample
Subject LineClear, concise, and professional“Application for [School Name] – [Subject] Teacher Position”
IntroductionBrief intro about yourself and your interest“I am a dedicated [Your Subject] teacher with a passion for…”
BodyYour qualifications and fit for the roleHighlight teaching philosophy, experience, and achievements
ClosingExpress eagerness and call to action“I look forward to the opportunity to discuss…”
SignatureProfessional sign-off with contact infoFull name, phone number, email, LinkedIn profile

Tips for a Successful Teaching Job Application Email

  • Research the School: Tailor your email to reflect the school’s culture and values.
  • Highlight Unique Experiences: Share experiences that set you apart from other candidates.
  • Be Enthusiastic: Show your passion for teaching and the specific role.
  • Follow Up: If you haven’t heard back in a week or two, it’s okay to send a polite follow-up email.

Comment Request: I’d love to hear your experiences or additional tips on applying for teaching positions! Share your stories and suggestions in the comments below

Frequently Asked Questions (FAQs)

Q: How Should I Format My Email When Applying for a Teaching Job?

Answer: In my experience, the key to formatting an email for a teaching job application is to keep it professional and clear. I always start with a formal greeting, addressing the recipient by name if possible. 

Then, I introduce myself and mention the specific teaching position I’m applying for. I make sure to include a brief overview of my qualifications and express my enthusiasm for the role. 

Importantly, I attach my resume and any other required documents, and I conclude with a polite sign-off and my contact information.

Q: What Should I Include in the Subject Line of My Application Email?

Answer: From my applications, I’ve learned that a clear and concise subject line is crucial. I usually include the job title, my full name, and a brief phrase like ‘Application Submission’ or ‘Job Application’. 

For example, “High School Biology Teacher Application – [Your Name]”. This ensures that the recipient immediately knows the purpose of the email and can easily find it later.

Q: How Can I Show My Passion for Teaching in My Email?

Answer: To convey my passion for teaching, I always share a personal anecdote or experience in my email that highlights my enthusiasm and dedication. 

This could be a memorable teaching moment or a specific approach I use to engage students. I find that this personal touch helps me stand out and shows the hiring committee my commitment to education.

Q: Should I Mention My Teaching Philosophy in the Application Email?

Answer: Yes, briefly mentioning your teaching philosophy can be very effective. In my emails, I usually include a sentence or two about my educational beliefs and how they align with the school’s values or teaching approach. This shows that I’ve done my research and am a good fit for their educational environment.

Q: Is It Appropriate to Follow Up After Sending a Teaching Job Application Email?

Answer: Absolutely, following up is both appropriate and beneficial. I usually wait about a week before sending a polite follow-up email. In it, I reiterate my interest in the position and inquire about the status of my application. 

This demonstrates my enthusiasm and keeps my application at the forefront of their minds

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