Email Applying For Teaching Job: How To Draft It Right!

Last updated on November 5, 2023 / By / Teaching Jobs

Key Takeaways

  • Understand the Requirements: Know the specific needs of the teaching position you’re applying for.
  • Subject Line: Craft a clear and attention-grabbing subject line.
  • Personalized Greeting: Address the recipient by name whenever possible.
  • Introduction: Briefly introduce yourself and state the purpose of your email.
  • Highlight Your Qualifications: Detail relevant experience and skills.
  • Showcase Your Passion: Express your enthusiasm for teaching and the institution.
  • Attach Documentation: Include your resume, cover letter, and any other requested documents.
  • Professional Closing: End your email with a professional sign-off.
  • Proofread: Check for spelling and grammar mistakes before sending.
  • Follow-Up: Consider sending a follow-up email if you do not receive a response within a week or two.

Step-by-Step Guide to Writing an Email for a Teaching Job Application

Applying for a teaching job can be daunting, but the process starts with a well-crafted email. Your email serves as the first impression you make on a potential employer, so it’s crucial to get it right. Here’s a step-by-step guide, complete with a template to help you draft an application email that stands out.

Step 1: Research the School and Position

Before you begin writing your email, it’s essential to do your research. Understand the school’s values, teaching philosophy, and any specific requirements listed in the job posting.

Photo of a neatly organized wooden desk with an open laptop displaying an email draft titled 'Application for Teaching Position'

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  • Look for:
    • The school’s mission statement.
    • The age group and subject you would be teaching.
    • Required qualifications and experience.

Step 2: Craft a Clear Subject Line

The subject line should be concise and informative, giving the recipient a clear idea of the email’s content.

Watercolor painting woman typing on a sleek black laptop

  • Example of a good subject line: “Application for History Teacher Position – [Your Full Name]”

Step 3: Personalize Your Greeting

Use the hiring manager’s name if you know it. A personalized greeting shows that you’ve taken the time to tailor your application.

  • If the name is unknown:
    • “Dear Hiring Manager,”
    • “Dear [School Name] Selection Committee,”

Step 4: Write a Concise Introduction

In the first paragraph, introduce yourself and explain why you are writing. Mention the specific teaching position you are applying for.

  • Include:
    • Your current role or recent teaching experience.
    • How you heard about the job opening.

Step 5: Highlight Your Qualifications

In one or two paragraphs, align your experience and qualifications with the job requirements. Use bullet points for clarity if necessary.

  • Focus on:
    • Your educational background.
    • Teaching experience and achievements.
    • Skills that make you a great fit for the role.

Step 6: Express Your Enthusiasm for Teaching

Demonstrate your passion for teaching and explain why you’re interested in this particular position and institution. Share a brief story or example that shows your commitment to education.

Step 7: Attach Relevant Documentation

Ensure you attach your resume, cover letter, and any other documentation the job listing has requested. Mention these attachments in the email.

Step 8: Close Your Email Professionally

Thank the recipient for considering your application and express your willingness to provide further information or attend an interview.

  • Professional sign-offs:
    • “Sincerely,”
    • “Best regards,”

Step 9: Proofread Your Email

Review your email carefully for any spelling or grammar mistakes. Consider using tools like Grammarly or having a friend proofread it.

Step 10: Follow Up

If you haven’t heard back within a week or two, it’s acceptable to send a polite follow-up email to inquire about the status of your application.

Email Template for a Teaching Job Application

Subject: Application for [Subject/Area] Teacher Position – [Your Full Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Subject/Area] Teacher position listed on [where you found the job posting] for [School Name]. With a [Degree] in [Your Major] from [University Name] and [number] years of experience [teaching/in educational roles], I am confident in my ability to contribute effectively to your esteemed teaching staff and enrich the learning experience of your students.

Throughout my career, I have:

  • [Briefly list relevant experience, achievements, or skills].

I am particularly drawn to [School Name] because [specific reason related to the school’s values or teaching philosophy]. My [specific teaching method or personal teaching belief] aligns with your school’s mission to [school’s mission related to education], and I am eager to bring my passion for [subject/education] to your team.

Enclosed are my resume, cover letter, and [any other documents] for your review. I would appreciate the opportunity to discuss how my qualifications will be beneficial to [School Name]’s educational goals in a formal interview.

Thank you for considering my application. Please do not hesitate to contact me at [Your Phone Number] or [Your Email Address] if you require any further information.

Sincerely, [Your Name]

Tips for Your Teaching Job Application Email

  • Tailor each email to the job and school — avoid generic applications.
  • Use professional language but let your personality and passion for teaching shine through.
  • Ensure all attachments are correctly named and in PDF format to maintain formatting.

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Frequently Asked Questions (FAQs)

Q: What should I include in an email for teaching job application?

Answer: When writing an email for teaching job application, it is important to include certain elements to make a strong impression. Here are some key components you should include:

  1. Subject line: Use a clear and concise subject line that indicates you are applying for a teaching position. For example, “Application for Teaching Job – [Your Name].”

  2. Greeting: Address the recipient by their name, if possible. Start with a polite salutation such as “Dear [Recipient’s Name].”

  3. Introduction: Begin the email by stating your purpose and expressing your interest in the teaching position. For example, “I am writing to apply for the teaching position advertised on [source/job board] and to express my enthusiasm for joining [School Name] as a teacher.”

  4. Qualifications: Highlight your relevant qualifications, including your education, certifications, and any teaching experience you have. Emphasize how your skills align with the requirements of the position and the needs of the school.

  5. Accomplishments: Share any notable accomplishments or achievements in the field of education. This could include awards, recognition, or successful projects you have completed.

  6. Why you’re interested: Explain why you are specifically interested in the teaching job at that particular school. Research the school beforehand and mention specific aspects that appeal to you, such as their teaching philosophy, community involvement, or innovative programs.

  7. Availability: Mention your availability for an interview or any additional documents you have attached, such as a resume, cover letter, or teaching portfolio. Provide your contact information, including your phone number and email address.

  8. Closing: End the email on a positive note, expressing your gratitude for considering your application. Use a professional closing, such as “Sincerely” or “Best regards,” followed by your full name.

  9. Proofread: Before sending the email, carefully proofread it for any spelling or grammatical errors. Ensure the email is well-structured and easy to read.

Remember, your email should be concise and to the point while effectively showcasing your qualifications and enthusiasm for the teaching job. Good luck with your application!

Q: How should I format the email for teaching job application?

Answer: Formatting your email for teaching job application is crucial to create a professional and organized impression. Here are some formatting tips to consider:

  1. Use a professional email address: Ensure that the email address you use for job applications is appropriate and reflects your name or professional identity.

  2. Font and style: Stick to a simple and professional font, such as Arial or Times New Roman. Use a font size between 10 and 12 for easy readability. Avoid using colored or overly decorative fonts.

  3. Paragraph structure: Break your email into paragraphs to make it more readable. Use clear and concise sentences. Aim for a balance between providing necessary information and avoiding excessive details.

  4. Bullet points: Consider using bullet points to highlight your qualifications, accomplishments, or key skills. This can help the recipient quickly scan and grasp the important points.

  5. Attachments: If you are including additional documents, such as your resume, cover letter, or teaching portfolio, clearly mention them in the email and attach the files in a compatible format, such as PDF or Word.

  6. Length: Keep your email concise and focused. Avoid lengthy paragraphs or unnecessary information that may overwhelm the reader. Aim for a length of around 200-300 words.

  7. Proofread: Thoroughly proofread your email for any errors, including spelling, grammar, or formatting mistakes. Read it aloud to ensure it flows smoothly and is free of typos or awkward phrasing.

By following these formatting guidelines, you can create an email that is visually appealing, easy to read, and effectively presents your qualifications for the teaching job.

Q: Should I follow up with an email after submitting a teaching job application?

Answer: Yes, it is generally a good idea to follow up with an email after submitting a teaching job application. This shows your continued interest in the position and demonstrates your proactive approach. Here’s how you can follow up effectively:

  1. Timing: Wait for about one to two weeks after submitting your application before sending a follow-up email. This allows sufficient time for the employer to review applications and conduct initial assessments.

  2. Subject line: Use a clear and concise subject line that reminds the recipient of your application. For example, “Follow-Up on Teaching Job Application – [Your Name].”

  3. Greeting: Start the email with a polite salutation, addressing the recipient by name if possible.

  4. Express interest: Begin the email by expressing your continued interest in the teaching position and the school. Reiterate why you believe you are a strong fit for the role and mention any recent developments or achievements that strengthen your application.

  5. Inquire about the application status: Politely inquire about the status of your application and ask if there is any additional information or documentation they may require.

  6. Remain professional and concise: Keep your follow-up email brief and professional. Avoid being too pushy or demanding. Be courteous and maintain a positive tone throughout the email.

  7. Thank them: Conclude the email by expressing your gratitude for their time and consideration. Reiterate your interest in the position and your enthusiasm for the opportunity to contribute to their institution.

  8. Closing: Use a professional closing, such as “Sincerely” or “Best regards,” followed by your full name and contact information.