Sample Letter Nominating Someone for an Award

Through this article, I’ll guide you step-by-step on how to craft an effective nomination letter, share personal tips from my experience, and provide a customizable template to make your task easier.

Key Takeaways:

  • Understand the Award: Know the criteria and tailor your letter accordingly.
  • Personalize Your Letter: Share specific examples and stories to illustrate the nominee’s qualifications.
  • Be Concise yet Comprehensive: Include all necessary details without being overly wordy.
  • Proofread: Ensure your letter is error-free and professionally presented.
  • Use a Template: Adapt a provided template to suit your nominee’s context.

Step 1: Understand the Purpose and Criteria of the Award





Before you start writing, it’s crucial to understand the award’s purpose and the criteria. This knowledge will shape your letter, ensuring that your nominee’s achievements align with what the award committee is looking for.

Tip: Reach out to the awarding body for any clarifications. It’s always better to have a clear understanding than to make assumptions.

Step 2: Get to Know the Nominee

If you’re nominating someone, chances are you already know them well. However, it’s important to gather comprehensive information about their achievements, contributions, and the impact of their work.

Tip: Interview colleagues or peers of the nominee for additional insights and stories that you might not be aware of.

Step 3: Draft the Letter


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Now, onto the actual writing part. Your letter should be structured as follows:

  1. Introduction: Briefly introduce yourself and your relationship with the nominee.
  2. Body: This section is the heart of your letter. Describe the nominee’s achievements, providing specific examples and illustrating their impact.
  3. Conclusion: Summarize why the nominee deserves the award, reiterating their key qualifications.

Tip: Use a narrative style to weave in personal stories and examples, making your letter engaging and memorable.

Step 4: Provide Specific Examples

It’s not enough to say someone is outstanding; you need to show why. Provide specific examples of the nominee’s achievements, using metrics or anecdotes to illustrate their impact.

Tip: Use the STAR method (Situation, Task, Action, Result) to structure your examples clearly and compellingly.

Step 5: Keep It Concise Yet Comprehensive

While it’s important to be thorough, your letter should also be concise. Aim for a balance where you provide enough detail to support your nomination without overwhelming the reader.

Tip: Limit your letter to one or two pages, focusing on the most compelling content.

Step 6: Conclude with a Strong Endorsement

End your letter with a strong statement supporting the nominee’s selection for the award. Make it clear that you wholeheartedly believe they are the best choice.

Step 7: Proofread and Edit

Before submitting your letter, proofread it for any spelling or grammatical errors. A well-polished letter reflects your professionalism and the seriousness of your nomination.

Tip: Have someone else review your letter. A fresh pair of eyes can catch errors you might have missed.

Template for Nomination Letter

[Your Name]
[Your Position]
[Your Organization]
[Date]

[Recipient’s Name]
[Recipient’s Position]
[Award Committee/Organization]

Dear [Recipient’s Name],

I am [Your Name], a [Your Position] at [Your Organization], and I am writing to nominate [Nominee’s Name] for [Award Name]. [Briefly explain your relationship with the nominee and your reason for nominating them.]

[In the body, elaborate on the nominee’s qualifications, achievements, and the impact of their work, providing specific examples.]

In conclusion, [Nominee’s Name] exemplifies the qualities and achievements deserving of [Award Name]. Their contributions to [specific field or area] have been invaluable, and I believe they stand out as a prime candidate for this recognition.

Thank you for considering my nomination.

Sincerely,
[Your Name]

In conclusion, writing a nomination letter is a meaningful gesture that can have a significant impact on someone’s career or personal life.

By following these steps and utilizing the template provided, you can create a compelling nomination letter that highlights the nominee’s achievements and qualifications.

I’d love to hear about your experiences with writing nomination letters or any additional tips you might have. Please share your thoughts and questions in the comments below.

Frequently Asked Questions (FAQs)

Q: How do I write an impactful letter nominating someone for an award? 

Answer: I focused on specific achievements and personal anecdotes that highlighted the nominee’s exceptional qualities and contributions. 

By weaving a narrative that connected their accomplishments to the award’s criteria, I crafted a compelling and personalized endorsement.

Q: What should I avoid in a nomination letter? 

Answer: In my experience, avoiding generic statements and excessive flattery was crucial. I concentrated on providing concrete examples and genuine insights into the nominee’s merits, which added credibility and substance to my recommendation.

Q: How long should my nomination letter be? 

Answer: I found that brevity combined with substance is key. I aimed for a one-page letter that was succinct yet powerful, ensuring every word contributed to building a strong case for the nominee.

Q: Can I include personal stories in my nomination letter? 

Answer: Absolutely, personal anecdotes can be very effective. I shared a specific story that illustrated the nominee’s character and achievements, making the letter more engaging and memorable.

Q: How do I select the right achievements to highlight in the nomination letter?

Answer: I chose achievements that directly aligned with the award’s criteria. By selecting accomplishments that demonstrated the nominee’s impact and relevance to the award, I ensured the nomination was persuasive and targeted.

Q: Is it important to know about the award when writing a nomination letter?

Answer: Definitely, understanding the award’s purpose and criteria helped me tailor the nomination to emphasize aspects of the nominee’s work that resonated most with the award’s goals, making my recommendation more relevant and effective.

Q: How do I conclude a nomination letter effectively? 

Answer: I ended with a strong, concise statement reaffirming my endorsement, summarizing the nominee’s qualifications, and expressing my genuine belief in their worthiness for the award, leaving a lasting impression on the committee.

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