When you want a job, your application is only the first step. Sometimes, you need to politely ask for the interview instead of waiting and hoping the employer contacts you. A clear interview request letter helps you introduce yourself, show your interest, and make it easy for the hiring manager to respond.
This guide gives you a simple way to write a job interview request letter, plus copy-and-paste samples you can use for different situations. If you also need help writing a stronger request message, you may want to review these professional request letter samples and these sample emails for requesting something.
Quick Answer Summary
You should write a job interview request letter when you want to politely ask an employer, recruiter, or hiring manager for a chance to discuss a position. Keep your message short, professional, and specific.
Your letter should include:
- The job title you are interested in
- How you found the opening or why you are contacting them
- One or two reasons you are a strong fit
- A direct request for an interview
- Your availability
- Your phone number and email address
- A polite closing
A strong interview request letter does not beg for the job. It shows confidence, respect, and preparation.
How to Write a Professional Job Interview Request Letter
Start by writing to the right person whenever possible. Use the hiring manager’s name, recruiter’s name, or department contact instead of a generic greeting. If you do not know the name, “Dear Hiring Manager” is acceptable.
In your first paragraph, state the job title and explain why you are writing. Be direct. The reader should know within the first two sentences that you are requesting an interview.
In your second paragraph, briefly connect your background to the job. Do not repeat your entire resume. Instead, choose two or three strengths that match the position.
In your final paragraph, ask for the interview and give your availability. Make it easy for the employer to say yes.
When You Should Send an Interview Request Letter
You can send this type of letter when:
- You already applied but have not heard back
- Someone referred you to the company
- You met a recruiter at a job fair
- You want an informational interview
- You are interested in a company even if no job is posted
- You are following up after submitting your resume
- You want to stand out from other applicants
If you are applying for an entry-level position, your letter should focus on your willingness to learn, reliability, and transferable skills. For example, this cover letter with no experience can help you see how to present yourself when your work history is limited.
What to Include in Your Interview Request Email
Your interview request should include these parts:
1. A Clear Subject Line
Use a subject line that tells the reader exactly why you are writing.
Examples:
- Interview Request for [Job Title] Position
- Application Follow-Up: [Job Title]
- Request for Interview Opportunity
- Interest in [Job Title] at [Company Name]
- Follow-Up Regarding My Application for [Job Title]
2. A Professional Greeting
Use the person’s name if you have it.
Examples:
Dear Ms. Johnson,
Dear Mr. Williams,
Dear Hiring Manager,
Dear Recruiting Team,
3. A Short Introduction
Tell the reader who you are and why you are contacting them.
Example:
I recently applied for the Customer Service Representative position at BrightPoint Solutions, and I am writing to respectfully request an opportunity to interview for the role.
4. Your Main Qualifications
Choose your strongest qualifications. You can mention experience, education, certifications, customer service skills, leadership, software knowledge, industry knowledge, or measurable results.
Example:
I have three years of customer service experience, strong problem-solving skills, and a record of helping customers resolve issues quickly and professionally.
5. A Direct Interview Request
Do not be vague. Ask clearly.
Example:
I would appreciate the opportunity to interview and discuss how my background can support your team.
6. Your Availability
Give a few options.
Example:
I am available Tuesday through Thursday after 10:00 a.m., and I would be happy to adjust to a time that works best for your schedule.
7. A Polite Closing
Thank the reader and include your contact details.
Example:
Thank you for your time and consideration. I can be reached at [phone number] or [email address].
Sample Letter Requesting an Interview for a Job
[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
[City, State ZIP Code]
Dear [Hiring Manager’s Name],
I am writing to respectfully request an interview for the [Job Title] position at [Company Name]. I recently submitted my application and resume, and I am very interested in the opportunity to discuss how my background fits the needs of your team.
I believe my experience in [relevant skill or field], along with my strengths in [skill one] and [skill two], would allow me to contribute positively to your organization. I am especially interested in this position because [brief reason connected to the company, role, or industry].
I would appreciate the opportunity to meet with you for an interview at your convenience. I am available [list two or three days or times], but I would be happy to adjust to your schedule.
Thank you for your time and consideration. I look forward to the possibility of speaking with you.
Sincerely,
[Your Name]
Sample Email Requesting an Interview After Applying
Subject: Interview Request for [Job Title] Position
Dear [Hiring Manager’s Name],
I recently applied for the [Job Title] position at [Company Name], and I am writing to express my continued interest in the role. I would appreciate the opportunity to interview and discuss how my experience can support your team.
My background includes [briefly mention relevant experience], and I have developed strong skills in [skill one], [skill two], and [skill three]. I believe these qualifications match the needs described in the job posting.
Please let me know if an interview time is available. I am available [insert availability], and I would be happy to work around your schedule.
Thank you for reviewing my application. I look forward to hearing from you.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
Sample Interview Request Letter When You Were Referred
Subject: Interview Request for [Job Title] Position
Dear [Hiring Manager’s Name],
I hope you are doing well. I was referred to the [Job Title] position by [Referrer’s Name], who suggested that my background may be a good match for your team.
I have experience in [field or skill area], and I am confident in my ability to contribute through [specific skill, achievement, or strength]. After learning more about [Company Name], I am very interested in the opportunity to discuss the position in more detail.
I would be grateful for the chance to interview for this role. I am available [insert days and times], but I can adjust to a time that is convenient for you.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
Sample Interview Request Letter for an Entry-Level Job
Subject: Request for Interview: [Job Title]
Dear [Hiring Manager’s Name],
I am writing to request an interview for the [Job Title] position at [Company Name]. I recently submitted my application and would appreciate the opportunity to discuss how my skills, education, and work ethic can benefit your team.
Although I am early in my career, I have developed strong skills in [skill one], [skill two], and [skill three]. I am dependable, eager to learn, and prepared to work hard to meet your expectations.
I would be grateful for the opportunity to interview and explain why I believe I would be a strong fit for this position. I am available [insert availability] and can be reached at [phone number] or [email address].
Thank you for your time and consideration.
Sincerely,
[Your Name]
Sample Interview Request Letter When No Job Is Posted
Subject: Request for Interview Opportunity
Dear [Hiring Manager’s Name],
I am writing to express my interest in possible employment opportunities with [Company Name]. I admire your company’s work in [industry, service, or area], and I would appreciate the opportunity to discuss how my background may fit your future hiring needs.
My experience includes [briefly describe relevant experience], and I have strong skills in [skill one], [skill two], and [skill three]. I am especially interested in contributing to a company that values [company value, customer service, innovation, teamwork, growth, etc.].
If possible, I would appreciate a short interview or conversation to introduce myself and learn whether my qualifications may be useful to your team.
Thank you for your time. I would be grateful for any opportunity to speak with you.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
Sample Follow-Up Letter Requesting an Interview
Subject: Follow-Up Regarding [Job Title] Application
Dear [Hiring Manager’s Name],
I hope you are doing well. I am following up on my application for the [Job Title] position, which I submitted on [date]. I remain very interested in the opportunity and would appreciate the chance to interview for the role.
My experience in [relevant field or skill] has prepared me to contribute to [Company Name], and I believe my strengths in [skill one] and [skill two] align well with the position.
Please let me know if there is a convenient time to discuss my application. I am available [insert availability] and would be happy to work around your schedule.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Sample Short Interview Request Email
Subject: Interview Request for [Job Title]
Dear [Hiring Manager’s Name],
I recently applied for the [Job Title] position and would appreciate the opportunity to interview with you.
My background in [field or skill] and my experience with [specific task or strength] make me very interested in this role. I would welcome the chance to discuss how I can contribute to [Company Name].
I am available [insert availability]. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Phone Number]
Sample Informational Interview Request
Subject: Request for Informational Interview
Dear [Recipient’s Name],
I hope you are doing well. My name is [Your Name], and I am interested in learning more about careers in [industry or field]. Because of your experience with [company, role, or industry], I would be grateful for the opportunity to ask you a few questions.
I am not asking for a job. I am simply hoping to learn more about your career path, your work, and any advice you may be willing to share.
Would you be available for a brief 15- to 30-minute conversation by phone, video call, or email? I would be happy to work around your schedule.
Thank you for considering my request.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
Best Words to Use in a Job Interview Request Letter
Use words that sound polite, confident, and professional.
Good phrases include:
- I would appreciate the opportunity
- I am writing to respectfully request
- I am very interested in the position
- My background aligns with your needs
- I would welcome the chance to discuss
- Thank you for your time and consideration
- Please let me know if a time is available
Avoid phrases that sound desperate or demanding, such as:
- I really need this job
- You should interview me
- I deserve this position
- Please respond immediately
- I have not heard from you, so I am writing again
Common Mistakes to Avoid in a Job Request Letter
Do not write a long letter. A hiring manager may only spend a short time reading your message, so keep it focused.
Do not make the letter all about what you need. Show how your skills can help the employer.
Do not send the same generic message to every company. Mention the job title, company name, and one reason you are interested.
Do not forget your contact information. Even if you send the letter by email, include your phone number at the end.
Do not attach too many files. Your resume and cover letter are usually enough unless the employer requested more.
Do not sound impatient. If you are following up, be polite and professional.
Simple Interview Request Template You Can Copy
Dear [Hiring Manager’s Name],
I am writing to request an interview for the [Job Title] position at [Company Name]. I recently submitted my application and would appreciate the opportunity to discuss how my experience and skills can support your team.
My background includes [brief qualification], and I have strong skills in [skill one], [skill two], and [skill three]. I am especially interested in this position because [brief reason].
Please let me know if an interview time is available. I am available [insert availability], but I would be happy to adjust to your schedule.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
What to Do After You Send Your Interview Request
After you send your letter, wait a reasonable amount of time before following up. In most cases, five to seven business days is appropriate unless the job posting gives a different timeline.
If the employer replies, respond quickly and professionally. Confirm the date, time, location, and interview format.
If you do not receive a response after one polite follow-up, move on and continue applying elsewhere. A professional follow-up can help, but repeated messages can hurt your chances.
After any interview, send a thank-you note. You can use these letters of gratitude and appreciation to help you write a warm and professional message.
Frequently Asked Questions About Requesting a Job Interview
How do you politely ask for a job interview?
You politely ask for a job interview by stating the position, briefly explaining why you are a good fit, and directly asking for a chance to meet. For example, you can write, “I would appreciate the opportunity to interview and discuss how my experience can support your team.”
Should you request an interview after applying online?
Yes, you can request an interview after applying online if you have a hiring manager’s email or recruiter contact. Keep your message short and professional. Mention the date you applied and the exact job title.
What should the subject line be for an interview request email?
A good subject line is clear and specific. You can use “Interview Request for [Job Title] Position” or “Follow-Up Regarding My Application for [Job Title].” If you need more formal email examples, review these professional sample emails.
How long should an interview request letter be?
Your letter should usually be three to five short paragraphs. If you send it by email, aim for 150 to 250 words. The goal is to make your request clear without overwhelming the reader.
Is it okay to ask for an informational interview?
Yes. An informational interview is appropriate when you want career advice, industry insight, or professional guidance. Make it clear that you are asking for advice, not directly asking for a job.
Should you attach your resume?
Yes, if you are asking about a specific job. Attach your resume and mention it briefly in your letter. If you are requesting an informational interview, attaching your resume is optional unless it helps explain your background.
How soon should you follow up after requesting an interview?
You can usually follow up after five to seven business days. Keep your follow-up polite and brief. Do not send repeated messages every day.
Can you use the same interview request letter for every job?
You can use the same structure, but you should customize the company name, job title, and qualifications. A personalized message is stronger than a generic one.
What if you have no experience?
Focus on your education, training, reliability, communication skills, volunteer work, internships, customer service experience, or transferable skills. This no-experience cover letter example can help you frame your strengths.
Should your interview request letter sound formal?
Yes, but it should still sound natural. Use a respectful tone, clear sentences, and simple wording. Avoid slang, pressure, or overly emotional language.
Sources
The U.S. Department of Labor explains that interviewing gives you a chance to describe your experience, education, and training, while also helping you understand the position and organization.
Indeed’s career guidance recommends that an interview request letter explain the context, describe the purpose of the meeting, offer schedule options, and close with helpful details.
Yale’s sample informational interview emails show how to politely ask for a short conversation, explain your reason for contacting someone, and request advice professionally.
The University of North Georgia’s interview tips emphasize honesty, careful listening, and answering questions clearly and concisely.
Disclaimer
This article is for general informational and educational purposes only. It does not guarantee that an employer will offer you an interview or job. Always customize your letter for your situation, the company, and the specific position.
