Sample Letter Requesting Performance Evaluation

Drawing from my extensive experience, I’ll guide you through crafting an effective letter to request a performance evaluation, helping you gain valuable insights and advance your career.

Key Takeaways:

  • Purpose of the Letter: Understand why and when to request a performance evaluation.
  • Essential Elements: Learn what to include in your request to make it compelling.
  • Tone and Structure: Tips on maintaining professionalism in your request.
  • Template and Example: Use our easy-to-fill template and a real-life example to create your own request.
  • Follow-Up: Know what to do after sending your letter.

Step 1: Understand the Purpose of Your Request





When I first started requesting performance evaluations, I realized it was more than just asking for feedback; it was about showing initiative and preparing for future roles. 

A well-timed evaluation can provide critical insights into your strengths and areas for improvement, aiding in your professional development and career planning.

Step 2: Start with the Right Timing

Timing your request is crucial. I recommend asking for a performance evaluation:

  • After completing a major project or during a natural review period at your company.
  • Before annual reviews if you’re considering a promotion or raise.
  • When you feel out of sync with your team or manager’s expectations.

Step 3: Address the Letter Appropriately

Address your letter to the right person—usually your direct supervisor or HR manager. If I’ve learned anything, it’s that personalizing your letter can make a significant difference. Start with a formal salutation, such as “Dear [Manager’s Name],” to maintain professionalism.

Step 4: Clearly State Your Request


Trending Now: Find Out Why!



Begin the body of your letter by getting straight to the point. Mention your position and the reason for your request. For example:

I am writing to formally request a performance evaluation. I believe this will help me align better with the team’s goals and enhance my contributions.

Step 5: Justify Your Request

This is where you make your case. Explain why the evaluation is important to you and how it can benefit your team or company. I often include specific goals I’m aiming to achieve or skills I want to develop. For instance:

  • Skill Enhancement: Specify skills you wish to improve or new skills you want to acquire.
  • Role Evolution: Discuss your readiness to take on more responsibility.

Step 6: Suggest a Meeting Time

Propose a specific time for the evaluation. This shows you’re not only serious but also proactive. Suggesting a timeframe can also help in planning and shows respect for your manager’s schedule.

Step 7: Express Appreciation and Willingness to Cooperate

Always close your letter on a positive note. Thank your supervisor for considering your request and express your willingness to accommodate alternative suggestions. This approach has always made my requests more received:

Thank you for considering my request. I am flexible with the timing and open to any suggestions you might have for this evaluation.

Step 8: Professional Closure

End with a formal closure such as “Sincerely” or “Best regards,” followed by your name.

Performance Evaluation Request Template

[Your Name]
[Your Position]
[Date]

[Manager’s Name]
[Company Name]
[Company Address]

Dear [Manager’s Name],

I am writing to request a formal performance evaluation. I believe this will not only help me understand my current performance but also assist in my professional growth and alignment with the team’s objectives.

As you are aware, I have recently completed [mention any recent projects or responsibilities], and I feel this would be an appropriate time to assess my contributions and discuss potential areas for improvement. My goal is to enhance my skills in [specific skills] and to prepare myself for [any upcoming roles or responsibilities].

I suggest we schedule this evaluation at your earliest convenience. I appreciate your support and am looking forward to your feedback.

Thank you for considering my request. I am eager to hear your perspective and discuss ways I can continue contributing effectively to our team.

Sincerely,

[Your Name]

Follow-Up: 

After sending your letter, don’t forget to follow up if you haven’t received a response within a week or two. A gentle reminder can often prompt a quick reply.

Frequently Asked Questions (FAQs)

Q: How often should I request a performance evaluation?

Answer: In my experience, requesting a performance evaluation annually or after completing a significant project works best. This frequency ensures that I receive timely feedback and can align it with my career progression goals.

Q: What should I include in a letter requesting a performance evaluation?

Answer: I always make sure to clearly state the purpose of my request, detail my accomplishments, and express how an evaluation could aid my future contributions. It’s crucial to make a compelling case for why the evaluation is not only beneficial for me but also for the team.

Q: How can I ensure my request for a performance evaluation is taken seriously?

Answer: I’ve found that timing the request around strategic moments, like after the completion of a key project, significantly increases the seriousness of the consideration. Additionally, outlining clear reasons and being specific about the kind of feedback I’m seeking also helps.

Q: What tone should I use in a letter requesting a performance evaluation?

Answer: My approach is always professional yet approachable. I ensure the tone conveys respect for my supervisor’s time and expresses genuine interest in my professional development, which encourages a positive response.

Q: Can asking for a performance evaluation negatively impact my job?

Answer: From my perspective, requesting a performance evaluation shows initiative and a commitment to improvement, which are valued traits in any professional setting. It has always reflected positively on my dedication to my role and my desire to succeed.

Q: What do I do if my performance evaluation request is ignored?

Answer: If my request goes unanswered, I follow up with a polite reminder email or discuss it in person during a one-on-one meeting. Persistence, while maintaining professionalism, often leads to a favorable outcome.

Leave a Comment

Your email address will not be published. Required fields are marked *