Discontinue Service Letter [Free Samples]

Learn how to write a letter to discontinue service. Use our sample letter to discontinue service as a template for your discontinue service letter.

Sample 1 – Discontinue Service letter

Your Name
Your Title
Name Company
Address of Company
City, State, Zip Code

DATE

Name of Vendor Manager
Name of Vendor’s Company
Address of Vendor’s Company
City, State, Zip Code

Dear Name of Manager,

I’m writing this letter to formally inform you that the contract Name of Company has with you to supply 10 cases of bottled water per week will expire on DATE. 

We will not renew the contract. According to the contract, we may cancel at any time before the expiration of the contract.

Our company no longer requires bottled drinking water because we have invested in a water filter and can provide pure drinking water to our customers at lower cost. 

We will accept the regular shipment until the expiration date. You can send the last invoice as usual at the end of the current month, and we will pay it immediately.

I would like to express gratitude on behalf of Name of Company for the prompt and satisfactory service you have given over the past five years we have been receiving bottled water from you. I would be happy to personally give a positive testimonial to your good service and product.

If you have any questions, please call me at 555-123-4567 or reach me at Name@email.com. We wish you all the best for your future concerns.

Sincerely,

Signature
Your Name
Your Position

Sample 2 – Discontinue Service letter

[Your Name]
[Contract number]
[Your Address]
[City, State, Zip Code]

[DATE]

[Name of Company]
[Address of Company]
[City, State, Zip Code]

Dear [Sir / Madam]:

This letter is to inform you that I am officially cancelling our [lawn service] contract. Our contract ends on [DATE], and I do not wish to renew it as I no longer own the house.

The contract states that if I cancel before [30 days] of the end of the contract, there is no penalty fee. 

Please note that I am within that timing. I have enclosed the final payment and a copy of my contract.

Your service has been excellent, and my beautiful lawn helped my house have curb appeal, and sell faster. Kindly confirm within [30 days] of receiving this letter that my contract is cancelled.

If you have any questions, I can be reached at [555-123-4567] or at [name@email.com]. Thank you for your prompt attention to my request.

Sincerely,

Signature
Your Name
List of Enclosures

Sample 3 – Discontinue Service Letter

[Your Name]
[Contract number]
[Your Address]
[City, State, Zip Code]

[DATE]

[Name of Company]
[Address of Company]
[City, State, Zip Code]

Dear [Sir / Madam]:

My account number is [#112349], and my name is [Your Name]. Since [DATE], I’d like to cancel the [name of service] that you’ve been giving to me. 

I believe there is no need for a notice period, and you may proceed with my request without delay.

I’m happy to pay off any pending balances on my account. Please contact me if there is anything else I can do.

I appreciate a reply confirming the cancellation of the service.

Sincerely,

Signature
Your Name
List of Enclosures

Related Posts