Mental Harassment At Workplace Email: How To Draft It Right!

In this article, I aim to share a step-by-step guide to help you craft a professional and impactful message to address mental harassment in your workplace, including customizable templates to get you started.

Key Takeaways

  • Understand what constitutes mental harassment in the workplace.
  • Know your company’s policies regarding harassment.
  • Use a clear and professional format for your email.
  • Document instances of harassment with specific details.
  • Address the email to the appropriate person or department.
  • Maintain a respectful and factual tone.
  • Include any relevant attachments or evidence.
  • Know your rights and seek legal advice if necessary.

Understanding Mental Harassment

Firstly, it’s crucial to understand what mental harassment at work entails. It includes any unwelcome behavior that demeans, threatens, or offends an employee, leading to a hostile work environment. This might range from offensive jokes to outright bullying.

Step-by-Step Guide

  1. Know Your Company’s Policy: Familiarize yourself with your employer’s harassment policy. This knowledge is crucial for framing your complaint according to company guidelines.
  2. Document the Harassment: Keep a record of all instances of harassment. Note dates, times, what was said or done, and any witnesses. Documentation is key in these situations.
  3. Write a Clear Subject Line: Use a straightforward subject line like ‘Report of Workplace Harassment Dated [Date]’.
  4. Address the Email Appropriately: Address the email to your HR representative or the person designated in your company’s harassment policy.
  5. Describe the Incidents: Detail the harassment incidents clearly and factually. Avoid emotional language; stick to the facts.
  6. Express the Impact: Explain how the harassment has affected your work and well-being.
  7. Attach Evidence: Include any relevant emails, messages, or witness statements.
  8. Request Specific Action: Be clear about what you want, whether it’s an investigation, mediation, or some other action.
  9. Close Professionally: End your email respectfully and thank them for their attention to the matter.


Subject: Report of Workplace Harassment Dated [Date]

Dear [HR Representative’s Name],

I am writing to formally report instances of mental harassment I have experienced in the workplace, as per our company’s harassment policy. [Describe the specific incidents of harassment, including dates, times, and any witnesses.]

This behavior has [describe the impact on your work and well-being]. I have attached [list any attachments] to support my claim.

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I trust that [Company Name] will take this matter seriously, and I request [specify your desired action]. Thank you for addressing this important issue.


[Your Name]


Writing such an email can be daunting, but it’s essential for maintaining a safe and respectful workplace.

Remember, you have the right to a harassment-free work environment, and it’s important to stand up for that right.

Tips for Writing an Effective Email

  • Be concise and specific.
  • Maintain a professional tone.
  • Reference company policy where relevant.
  • Include evidence and witnesses if available.
  • Know your rights and don’t hesitate to seek legal advice.

Frequently Asked Questions (FAQs)

Q: What Should I Include in a Mental Harassment at Workplace Email?

Answer: In my experience, it’s crucial to be clear and factual. Start by describing specific incidents of harassment, including dates, times, and any witnesses. 

Mention how these incidents have impacted your mental health and work performance. 

It’s important to express your feelings but remain professional. Finally, state your desired outcome, whether it’s an investigation, mediation, or any specific action.

Q: How Do I Approach Writing an Email About Mental Harassment Without Escalating the Situation?

Answer: I’ve found that maintaining a calm and respectful tone is key. Focus on the facts and avoid making accusations. Use phrases like “I feel” or “I have experienced” to describe your perspective. 

Request a meeting or a response to discuss the issue further. This approach shows that you’re seeking resolution, not conflict.

Q: Should I Keep a Copy of the Harassment Email for My Records?

Answer: Absolutely. In my case, keeping a copy of the email was essential. It served as a record of my communication and the steps I took to address the issue. 

Additionally, it can be helpful if you need to escalate the matter or seek legal advice later on.

Q: How Do I Know If My Situation Qualifies as Mental Harassment?

Answer: Identifying mental harassment can be tricky. In my situation, it involved repeated behavior that caused stress, anxiety, or fear. This could include bullying, intimidation, or persistent unwelcome comments. 

If you’re unsure, it may be helpful to consult your HR department or a legal professional for guidance.

1 thought on “Mental Harassment At Workplace Email: How To Draft It Right!”

  1. valuable advice on how to professionally and effectively address mental harassment in the workplace, making it a crucial read for anyone facing such challenges

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