Sample of Contract Termination Letters

Below are sample of contract termination letters. They should be sent by certified mail, so the consumer has proof of the time and date the letter was sent and received. Any documents enclosed with the letter including the original contract should be copies. No original documents should be sent. 

Contract Termination Letter for Lawn Service Sample

Consumer’s Name
Contract or consumer number if any
Consumer’s Address
City, State, Zip Code

DATE

Company’s Name
Company’s Address
City, State, Zip Code

Dear Sir / Madam,

This letter is to inform you that I am officially cancelling our contract for monthly maintenance of my lawn. Our contract ends on DATE, and I do not wish to renew it as I no longer own the house. The contract states that if I cancel before 30 days of the end of the contract, there is no penalty fee. Please note that I am within that timing. I have enclosed the final payment and a copy of my contract. 

Your service has been excellent, and my beautiful lawn helped my house have curb appeal, and sell faster. Kindly confirm within 30 days of receiving this letter that my contract is cancelled. 

If you have any questions, I can be reached at 555-123-4567 or at Name@email.com. Thank you for your prompt attention to my request. 

Sincerely,
Consumer’s Signature
Consumer’s Name Printed
List of Enclosures

Contract Termination Letter For Rental

December 17, 2018

Globadine Rental Properties
8924 Central Center Parkway
Chillicothe, Ohio 45601
Attn: Larry Shaffer

Dear Mr. Shaffer,

We are under a lease agreement that expires on April 30, 2019. Due to circumstances beyond our control, we must end this lease agreement and turn in the keys to our unit. The recent recession has caused my job to transfer me to another state to keep employment. 

 

Since it would be hard to make the kind of money I make starting out at another company, I am left with no choice but to take the offer. On December 31, 2018, Robert and Jessica Snyder formally terminate their lease agreement with Globadine Rental Properties. While this letter is reaching you a few days early, we felt a grace period was only courteous. 

According to our current lease agreement, should we terminate, the rental rate would be deducted from the deposit and further charged until the unit was rented. We understand that you currently hold a deposit in the amount of $1,500 that we placed on this unit. While your lease is clearly written, it does not follow the State of Ohio laws for termination of a rental agreement. 

 

According to section ‎5321.05 – ‎5321.16 of the Ohio’s revised code, when a tenant terminates their rental agreement, they can only be charged with a maximum of one month’s vacancy loss. While this money can be removed from the deposit, we cannot be charged for more than one month. The apartment is in good repair, and there should be no further fees deducted from the deposit. 

Please send the remainder of our deposit to our new address at, 708 E. Broad Street, Piccadilly, KS 48902. I know that this is short notice, but we didn’t have much notice ourselves regarding this job transfer. If you have any questions, please feel free to call us at 555-779-0394. 

Sincerely,

Jessica Snyder