Sample Request For Permission To Be Absent From Work

A Request for Permission to be Absent from Work is a formal request made by an employee to their employer asking for time off from work for a specific reason. The reason for the absence could be due to illness, personal or family emergency, vacation, or any other legitimate reason.

The request for permission to be absent from work typically includes the duration of the requested time off and the reason for the absence. It may also include any supporting documents, such as a doctor’s note or travel itinerary.

Follow The Company’s Policy

It’s important to follow the company’s policy for requesting time off and provide sufficient notice to the employer, as well as arranging for any necessary coverage of duties during the absence. 

By requesting permission in advance, employees can help ensure that their absence doesn’t disrupt the company’s operations or negatively impact their colleagues.

Request For Permission To Be Absent From Work Templates

Here are two templates for requesting permission to be absent from work:

Template 1: Personal Reasons

Dear [Manager’s Name],

I am writing to request your permission to be absent from work on [Date]. I apologize for any inconvenience this may cause and I have taken steps to ensure that my work will not be impacted during my absence.

The reason for my absence is [personal reason for absence, such as a family emergency or a medical appointment]. I understand the importance of my work and I assure you that I will do everything in my power to make up for any lost time or missed deadlines.

Please let me know if there is anything I can do to make this process easier for you and my colleagues. I will be available by phone and email during my absence if you need to reach me.

Thank you for your understanding.


[Your Name]

Template 2: Professional Development

Dear [Manager’s Name],

I am writing to request your permission to be absent from work on [Date(s)]. I understand that my absence may cause some inconvenience, but I believe this time away from the office will greatly benefit both me and our team.

I have been given the opportunity to attend a professional development conference that will help me gain valuable skills and knowledge that I can bring back to the company. 

The conference will cover topics such as [list a few topics relevant to your work], and I believe it will have a positive impact on my performance and the performance of our team.

I have already arranged for [list any colleagues who will cover your responsibilities during your absence], and I have made sure that all necessary tasks will be completed before I leave.

Thank you for your consideration. I am confident that this time away from the office will be a valuable investment in my professional development and the success of our team.


[Your Name]

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