Sample Request Letter for Documents

Learn how to write a request letter for documents. Use our sample request letter for documents as a template for your request letter.

Sample request Letter for documents

Jennifer Comings
90 St. Rt. 193
Jackson, Ohio 45640

December 10, 2020

Ohio State University
2300 Lane Ave.
Columbus, Ohio 43232
Attn: Admissions Department

Dear Ms. Johnson,

I need to get a copy of my full transcript with the Ohio State University. I understand that there is a charge for this document of $250 according to the universities regulations. I have enclosed a money order for $250. 

I am a proud graduate of Ohio State from 2018, with a Master’s Degree in Psychology. I need a copy of these documents for a potential job as a counselor at Herbert Mills Elementary School.

To help you access my files quickly, my Social Security Number is 123-09-0000. My official Ohio State Student Identification number is OH1726664. I need the transcripts mailed to my home address at:

Miley Catherin Sizemore
90901 St. Rt. 124
Portsmouth, Ohio 45662

I appreciate your prompt attention to this matter, as these documents are a requirement of my interview. By receiving this documentation quickly, I will be able to attend the interview with the correct paperwork in hand. 

If you should have any questions, please feel free to contact me at 740-354-6585. I can be reached anytime by phone or email at


Miley C. Sizemore

Sample email For request Document

Subject: Request for Birth Certificate

To Whom It May Concern:

This is a formal request for a certified copy of my birth certificate to be sent to [ADDRESS]. I need it to apply for a passport. I am including the required information to assist in locating the document:

My Full Name and Sex: Applicant’s Full Name as on the birth certificate and Sex: Male
Father’s Name: Name of Father
Mother’s Name: Name of Mother
Mother’s Maiden Name: Maiden Name of Mother
My date of birth: DATE
My Place of Birth: Name of Hospital, Address of Hospital, City, County, State

I can be reached at [Phone Number] or at [Email Address] if you have any questions or need any more information.


[Your Name]