Sample Request Letter to Purchase Equipment

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Learn how to write a request letter to purchase equipment. Use our sample request letter to purchase equipment as a template for your request letter.

sample request letter to purchase equipment

TO: Full Name of Receiver
Name of Business
Job Description of the Receiver such as purchasing manager or owner
Business Address

FROM: Your full name
Name of Business
Your job description
Address unless it is the same as the company address above

Dear Full Name of Receiver:

This letter is to request a new computer for my work in the office as the one I am using now is outdated. There are many new functions available today that I am not able to use.

Also, the time it takes to access websites and documents is so long that It makes my job much more difficult and wastes time.

I believe I could produce letters and bulletins much faster and with better formatting if I had the latest technology. I think the documents would look more professional and send a better image of the company.

A new computer with new useful applications will make my work easier and quicker, and the results will be much better.

For example, video conferencing with my current computer is almost impossible. It’s slow and often the sound is unclear.

Kindly, approve and arrange for the purchase of a new computer as soon as possible, so I can start being more productive.

I think NAME OF COMPUTER COMPANY, Model #98765, Windows 10 with an Intel 5 CPU, 10 GB RAM, 2 TB, HD Video Capture would give me what I need. Your prompt action in this matter would be greatly appreciated.

Yours Sincerely,

Your Full Name
Your Signature
Your phone number and email address