Sample Warning Letter to Employee for Attendance

Learn how to write a warning letter to employee for attendance. Use our sample warning letter to employee for attendance as a template for your warning letter.

Sample Warning Letter To Employee For Attendance

Dear Mr. Lewis:

Re: Warning for Attendance

It has been noticed by the concerned authorities that you have taken leave from your job without requesting or receiving prior permission from your supervisor on [Date] and [Date]. This is seen as a sign of gross negligence of your duties as salesman and willful insubordination.

If you absence yourself without prior permission, you are behaving irresponsibly and opening yourself to disciplinary action.

You are hereby warned not to continue this inappropriate behavior in the future. If you do, you shall invoke the appropriate disciplinary action.

Since you have never taken leave without permission before, I would like to request you to submit a written explanation for taking unauthorized leave within three working days of receiving this letter.

A copy of this letter will be put in your office personnel file. Kindly treat this as an urgent matter.

Regards,

[Signature ]
[Name of Employer]
[Name of Business]

cc: [Union Representative—if required/applicable]

Sample Letter to Employee for Absence without permission

Dear Ms. Grant:

Re: Warning for Absence without Permission

Consider this a letter of warning regarding your persistent attendance issues. Your multiple absences without permission is a serious issue, as I stated in our meeting on [DATE]. Despite our combined efforts, you have not managed to maintain a high level of attendance.

This letter serves as written notice that you will be required to provide a doctor’s note if your use of sick leave is excessive going forward. Additionally, you can get a lower grade for “attendance” on your performance review. A copy of this letter will be put in your office personnel file. 

Kindly treat this as an urgent matter.

Regards,

[Signature]
[Your Name]
[Name of Business]

cc: [Union Representative—if required/applicable]

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