Samples of Apology Letters for Missing an Event

Learn how to write an apology letter for missing an event. Use our apology letter for missing an event samples as templates for your apology letter.

Sample 1 – Apology Letter For Missing An Event

Subject: Reason for Missing Retirement Party

Dear Larry, 

Please accept my apologies for missing your retirement party. I hope my last-minute change of plans did not inconvenience you too much.

Unfortunately, I received an emergency phone call from my daughter’s school that she collapsed in her dorm room. 

Thankfully, she is now doing well. However, at the time, that situation was my number one priority.

Again, please accept my sincere regrets for being unable to attend your retirement party.


James Jones

sample 2 – Apology Letter for missing an event

Subject: Reason for Missing Trade Show

Dear Mr. Steve Smith,

First of all, I want to express my sincerest apology to you for missing your trade show last Tuesday.

I have no doubt that you were waiting and wondering about my whereabouts and why I didn’t show up for your trade show.

Unfortunately, I received an emergency phone call from my daughter’s school due to an accident she was involved in.

Thankfully, she is now fine. However, at the time, this important matter required immediate attention from me as her mother as you can surely understand.

Please forgive me for not calling you on the same day as my daughter’s accident, as everything was so chaotic and even somewhat of a blur.

Also, I hope this incident has not changed our professional working relationship in any way. 

Again, I am truly sorry for the inconvenience and hope to hear from you soon.


Sarah Wells
ABC Marketing Manager