Separation of Employment Letter [Free Samples]

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In a variety of situations, a Separation of Employment Letter can be used to inform an employee that their services are no longer required. 

It is usually a good practice to provide this information in writing, regardless of the nature of the relationship between the employer and the employee. As a starting point for your own letter, use our separation of employment letter samples.

sample 1 – separation of employment letter

Employer’s Name
Company’s Name
Company’s Address
City, State, Zip Code


Employee’s Name
Employee’s Address
City, State, Zip Code

RE: Separation of Employment

Dear Name of Employee,

This letter is formal confirmation of our discussion today about your separation of employment for this company. 

As mentioned in the meeting, two departments are combining and your services will no longer be required. It was also mentioned that your work for this company was excellent. The termination is effective immediately.

A release of claims document is enclosed for you to sign and return to me. Once you have done this, you will receive two weeks severance pay in accordance with our company policy for employees who have been with the company less than one year.

Along with your severance salary, you will receive any Paid Time Off that you have accrued. This will be available on our regular pay day at the reception desk. If you prefer, we can mail it to your home.

In another letter, you will receive information about the status of your benefits including your eligibility for Consolidated Omnibus Budget Reconciliation Act (COBRA) continuation of group health coverage.

At the termination meeting you gave your security swipe card, office key and the company-owned laptop.

If your contact information changes, you must update the company, so we can send you any information such as your W-2 form.

Please let me know if we can help you in any way during this transition period.


Employer’s Name
List of Enclosures

sample 2 – Separation Of Employment Letter

Mr. Aaron Williams
1060 Lucky Drive
Madison, WI 53719

Dear Mr. Williams:

This letter confirms our decision pursuant to our discussion today that your employment with State Street Family Chiropractic, Ltd., is terminated effective immediately.

As you have been employed with State Street Family Chiropractic for more than one year, you will receive two weeks’ severance pay, which will be paid to you once you have signed and returned the enclosed Release of Claims document.

Your accrued vacation time will be paid at your current hourly rate and paid with your next pay check at the end of our regular pay period, next Friday, April 2nd. 

You may pick up your check in the business office, or if you desire, we can mail it to your home. You will be mailed a separate benefits statement explaining the status of your benefits after termination.

Thank you for returning the company-owned pager and building keys at the termination meeting. Please keep your contact information up to date with the business office so that we can provide you with tax documents when they become available.

Please let us know if we can assist you in any way during your transition.

Gina Lawson
Practice Manager, State Street Chiropractic, Ltd.

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