Short Sick Leave Email Sample: Free & Effective

In this article, I’ll walk you through a step-by-step guide on how to write a short sick leave email and provide you with a handy template.

Key Takeaways

Key PointsDetails
Purpose of EmailNotify your employer about your illness and absence.
Essential ElementsSubject line, greeting, reason for absence, duration, availability, closure.
Tone and LanguageProfessional, concise, and polite.
TimingSend as soon as you know you’ll be absent.
Template ProvidedA ready-to-use email template.

Step 1: Understand the Purpose

The primary purpose of a sick leave email is to inform your employer or supervisor that you will not be able to attend work due to illness. It’s crucial to be direct yet polite, providing enough information without oversharing.

Step 2: Craft a Clear Subject Line

Your subject line should immediately convey the reason for the email. A straightforward subject line helps your employer quickly understand the nature of your email. Here are a few examples:

  • “Sick Leave Request”
  • “Out Sick Today”
  • “Medical Leave Notification”

Step 3: Start with a Polite Greeting

Begin your email with a professional greeting. Use your supervisor’s name if you have a direct relationship with them, or a general greeting if it’s going to a broader audience. For example:

  • “Dear [Supervisor’s Name],”
  • “Hello [Manager’s Name],”
  • “Hi Team,”

Step 4: State the Reason for Your Absence

Be clear and concise about why you are emailing. State that you are unwell and unable to come to work. There’s no need to go into details about your illness. Here’s how you can phrase it:

Trending Now: Find Out Why!

“I am writing to inform you that I am feeling unwell and will not be able to come to work today.”

Step 5: Mention the Duration

If you know how long you will be out, include this information. If uncertain, state that you will keep them updated. Here are examples:

“I expect to return to work on [date].” “I will keep you updated on my status and let you know when I can return.”

Step 6: Offer Availability for Urgent Matters

Even though you’re out sick, it’s good to show that you’re still considerate of work responsibilities. You can mention limited availability for urgent matters, if applicable:

“I will be available via email for urgent matters.”

Step 7: Close Politely

Wrap up your email with a polite closure. Thank your supervisor or team for their understanding and sign off with a professional closing. For example:

“Thank you for your understanding. Best regards, [Your Name]”

Sick Leave Email Template

Here’s a ready-to-use template to make your life easier:

Subject: Sick Leave Request

Dear [Supervisor’s Name],

I am writing to inform you that I am feeling unwell and will not be able to come to work today. I expect to return to work on [date]. I will keep you updated on my status and let you know if anything changes.

I will be available via email for urgent matters.

Thank you for your understanding.

Best regards,
[Your Name]

Additional Tips

Timing is Key

Send your sick leave email as soon as you realize you won’t be able to make it to work. This gives your employer enough time to manage work in your absence.

Keep it Professional

Even if you have a casual relationship with your employer, maintain a professional tone in your email. This reflects well on your work ethic and consideration for the workplace.


If you’re out for more than a day, send a follow-up email to update your employer on your status and expected return date.

Frequently Asked Questions

When should I send the sick leave email?As soon as you know you won’t be able to make it to work.
How much detail should I include about my illness?Keep it brief and to the point; there’s no need to provide specific details.
What if I don’t know how long I’ll be out?Mention that you’ll keep your employer updated on your status.
Should I offer to be available for urgent matters?Yes, if you’re able to. It shows responsibility and consideration for your work.
Can I use this template for extended sick leave?Yes, but you may need to include additional information such as a doctor’s note or detailed leave plan.