Sample Timeshare Cancellation Letter Template: Free & Effective

In this article, I’ll share my insights and provide you with a step-by-step guide on how to write your own timeshare cancellation letter, including a customizable template.

Key Takeaways

  • Understand Your Contract: Review your timeshare agreement to identify any specific cancellation clauses.
  • Act Quickly: Be aware of the cooling-off period during which you can cancel the contract without penalty.
  • Be Clear and Concise: Clearly state your intention to cancel the timeshare in the letter.
  • Include All Relevant Information: Provide your contact details, timeshare details, and any relevant account numbers.
  • Keep Records: Send the letter via certified mail and keep copies for your records.
  • Seek Professional Advice: Consider consulting with a legal professional if you encounter any difficulties.

Step-by-Step Guide to Writing a Timeshare Cancellation Letter

Step 1: Review Your Timeshare Agreement



Before you begin writing, it’s crucial to understand the terms of your timeshare contract. Look for any specific cancellation policies or deadlines. This initial step is vital, as it lays the groundwork for your cancellation letter.

Step 2: Act Within the Cooling-Off Period

Most timeshare agreements include a cooling-off period, during which you can cancel the contract without penalty. Make sure you’re aware of this timeframe and act promptly.

Step 3: Gather Necessary Information

Collect all the information you’ll need to include in your letter, such as your contact details, timeshare details, and any relevant account numbers or identifiers.

Step 4: Write the Letter

Start with your address and the current date, followed by the timeshare company’s address. Clearly state your intention to cancel the timeshare in the opening paragraph. Be concise and include all necessary details without adding unnecessary information.


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Step 5: Send the Letter via Certified Mail

To ensure there’s a record of your correspondence, send the letter via certified mail. Keep a copy of the letter and any receipts or confirmations for your records.

Tips from Personal Experience

  • Be Firm but Polite: Express your decision to cancel firmly but maintain a polite tone throughout the letter.
  • Avoid Emotional Language: Stick to the facts and avoid emotional or accusatory language.
  • Follow Up: If you don’t receive a response within a reasonable time, follow up with the company to ensure they received your letter.

Real-Life Example

In one instance, I had to help a client cancel their timeshare within a 7-day cooling-off period. We reviewed the contract thoroughly, gathered all necessary information, and sent a well-crafted cancellation letter via certified mail. 

The client successfully canceled the timeshare and avoided potential penalties by acting quickly and following the correct procedure.

Sample Timeshare Cancellation Letter Template

[Your Name]
[Your Address]
[City, State, Zip]
[Email Address]
[Phone Number]
[Date]

[Timeshare Company’s Name]
[Company’s Address]
[City, State, Zip]

Subject: Cancellation of Timeshare Contract [Contract Number]

Dear [Timeshare Company’s Name],

I am writing to formally request the cancellation of my timeshare contract, [Contract Number], effective immediately. According to the terms of the agreement and the applicable consumer protection laws, I am within my rights to cancel this contract within the stipulated cooling-off period.

Please find attached all relevant documents supporting my cancellation request. I kindly ask you to confirm receipt of this cancellation request and to provide written confirmation that the timeshare contract has been canceled.

Thank you for your prompt attention to this matter.

Sincerely,

[Your Name]
[Your Signature, if sending a hard copy]

Frequently Asked Questions (FAQs)

A middle-aged Hispanic woman in business casual attire

Q: How do I Write a Timeshare Cancellation Letter?

Answer: Writing a timeshare cancellation letter was a bit daunting for me at first, but I found it’s quite straightforward. I started by clearly stating my intention to cancel the timeshare, including my name, address, and timeshare details. 

It’s crucial to be direct and formal. I also made sure to refer to any relevant clauses in my contract that allowed for cancellation. Lastly, I sent it via certified mail to have proof of delivery.

Q: What Should I Include in the Letter?

Answer: In my timeshare cancellation letter, I included my full name, address, timeshare information, and the date of the agreement. 

I explicitly stated my request to cancel the contract and referenced the specific clause in the contract that permitted cancellation. 

Additionally, I asked for a written confirmation of the cancellation and kept the tone professional and to the point.

Q: Is There a Specific Time Frame to Cancel a Timeshare?

Answer: Yes, there is. In my case, I had a rescission period, which is the time frame during which you can cancel the timeshare without penalty. 

This period varies by location, but for me, it was within 10 days of signing the contract. I made sure to send my cancellation letter within this period to avoid any issues.

Q: How Should I Send the Cancellation Letter?

Answer: I sent my timeshare cancellation letter through certified mail with a return receipt. 

This way, I had proof that the letter was delivered and received. It’s important to keep a copy of the letter and any postal receipts as evidence of your attempt to cancel.

Q: Can I Email My Timeshare Cancellation Letter?

Answer: While email might seem easier, I chose not to rely on it for my timeshare cancellation. The reason is that it’s crucial to have a documented trail of the cancellation request. 

Certified mail is the best way to ensure proof of delivery. However, I did follow up with an email and attached a copy of the mailed letter for added measure.

Q: What If I Don’t Receive a Confirmation of Cancellation?

Answer: If you don’t receive a confirmation, follow up persistently. In my case, I contacted the timeshare company repeatedly, both via phone and email. It’s important to keep a record of all communications. 

If the company still doesn’t respond, you might consider getting legal assistance to ensure your cancellation is processed.

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