Free Samples: Transcript Request Letter

Step 1: Begin with a proper introduction

The first step in writing a transcript request letter is to introduce yourself and explain why you need a copy of your academic transcript. Start the letter by addressing it to the appropriate person or department at the school or university, such as the registrar’s office. You should also include your full name, student ID number (if applicable), and the degree or program you were enrolled in.

🔥 Trending

🔥 Trending

Example:

Dear Registrar’s Office,

I am writing to request a copy of my academic transcript from XYZ University. My name is John Smith, and my student ID number is 123456. I was enrolled in the Bachelor of Science program in Biology from 2016 to 2020.

Step 2: Provide specific details

In this section of the letter, provide specific details about the information you need. For example, if you are requesting a transcript for graduate school applications, mention the specific programs you are applying to and any application deadlines. If you need an official transcript to be sent directly to an employer or institution, include their address and any specific instructions for delivery.

Example:

I am requesting a copy of my official academic transcript to be sent directly to the following graduate programs: Program A, Program B, and Program C. The application deadlines for these programs are June 1st, 2023. Please also include any additional documents or forms required for the application process.

Step 3: Include any additional information or instructions

If there are any additional instructions or information you need to provide, include them in this section of the letter. For example, if you have changed your name since you attended the school, make sure to mention it so that the transcript is correctly labeled. If you need the transcript to be mailed to a specific address or person, include those details here.

Example:

Please note that my name has changed since I attended XYZ University, and it is now John Doe. I would appreciate it if the transcript could reflect this change. Additionally, please send the transcript to the following address: 123 Main Street, Anytown USA, 12345, Attention: Graduate Admissions.

Step 4: Express appreciation and provide contact information

In the final section of the letter, express your appreciation for their help and cooperation. Provide your contact information, including your phone number and email address, so that they can contact you if they have any questions or concerns.

Example:

Thank you for your help with this matter. Please do not hesitate to contact me if you have any questions or concerns. My phone number is (555) 123-4567, and my email address is john.doe@email.com.

Sincerely, John Doe

Step 5: Close the letter

End the letter with a closing, such as “Sincerely” or “Best regards,” followed by your signature and full name.

Example:

Sincerely,

John Doe

Note: It is important to note that different schools or universities may have different procedures or requirements for requesting transcripts. Make sure to review the school’s website or contact the registrar’s office for specific instructions before writing the letter. Additionally, it is recommended to submit the request well in advance to allow for processing and delivery time