Travel Insurance Claim Letter [Free Sample]

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Learn how to write a travel insurance claim letter. Use our sample travel insurance claim letter as a template for your claim letter.

Sample Travel Insurance Claim Letter

[Policy Holder’s Name]
[Policy Holder’s Address]
[City, State, Zip Code]


[Insurance Adjuster’s Name]
[Insurance Company Name]
[Insurance Company’s Address]
[City, State, Zip Code]

Attn: Claims Department –  [Policy Number]

Dear [Name of Insurance Adjuster]:

The trip scheduled for [DATE] to [DESTINATION], for me and four guests, needs to be cancelled. While we were hopeful for a nice getaway, we are going to be unable to go due to a medical problem.

I have been under my doctor’s care due to a recent back injury and this will prohibit me from going on any trips. I have attached the doctor’s report and official letter placing me off work for your records.

My policy number on my travelers insurance is [9876-0987-0134-4567]. The policy states that I am entitled to a reimbursement of the total cost minus a [$200] deductible.

I would appreciate if this payment would be sent to my home address, which is listed above. I am responding within the [30 days] required to allow for full reimbursement of these funds.

I apologize for any inconvenience this may have caused and do wish to take our trip at a later date. However; due to my back condition, I will not be able to make the trip across the country.

If you have any questions, please feel free to contact me anytime on my cellular phone at [PHONE NUMBER]. I can also be reached by email at []. 

Thank You,

[Signature of Policy Holder]
[Printed Name of Policy Holder]
List of enclosures: [Medical Report, Letter from Doctor]

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