A vacation extension request letter is a written request by an employee to their employer asking for additional time off beyond their originally scheduled vacation period.
The employee may request an extension of their vacation due to personal reasons, such as needing more time to travel or attend to family matters, or for unexpected situations, such as an illness or a family emergency.
Clearly State The Reason
In the letter, the employee should clearly state the reason for the extension, the date they would like to return to work, and any other relevant information that their employer may need to consider the request.
It is important for the employee to give their employer sufficient notice, as their request may impact the work schedule and staffing requirements.
The tone of the letter should be polite and professional, and the employee should express their appreciation for any consideration their employer may give to their request. Providing a valid reason and being clear and concise in the letter may increase the chances of the request being granted.
Here are two templates for a Vacation Extension Request Letter:
Template 1: Vacation Extension Request Letter (For Personal Reasons)
[Your Name]
[Your Address]
[City, State ZIP Code]
[Your Email]
[Your Phone Number]
[Date]
[Employer’s Name]
[Employer’s Address]
[City, State ZIP Code]
Dear [Employer’s Name],
I am writing to request an extension of my vacation time, which is currently scheduled from [Starting date] to [Ending date]. Due to unforeseen circumstances, I would like to extend my vacation by [Number of days or weeks] until [New return date].
The reason for the extension is [Personal Reason]. I apologize for any inconvenience this may cause and I hope you will understand my situation. I assure you that I will do my best to ensure a smooth transition back to work upon my return.
Thank you for your understanding and I appreciate your consideration of my request.
Sincerely,
[Your Name]
Template 2: Vacation Extension Request Letter (For Medical Reasons)
[Your Name]
[Your Address]
[City, State ZIP Code]
[Your Email]
[Your Phone Number]
[Date]
[Employer’s Name]
[Employer’s Address]
[City, State ZIP Code]
Dear [Employer’s Name],
I am writing to request an extension of my vacation time, which is currently scheduled from [Starting date] to [Ending date]. Unfortunately, I have been diagnosed with [Medical Condition] and I am still in the process of recovery. Therefore, I would like to extend my vacation by [Number of days or weeks] until [New return date].
I understand that my absence may cause inconvenience for the company, and I apologize for any disruption this may cause. I assure you that I will keep you updated on my condition and will do my best to ensure a smooth transition back to work upon my return.
Thank you for your understanding and I appreciate your consideration of my request.
Sincerely,
[Your Name]
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