Vacation Request Email To Boss [Free Sample]

A vacation request email is your chance to ask your boss for specified vacation dates. An efficient request email tells your boss of your plans so that your work is completed or covered, as well as when you will be absent and when you will return to work.

Compose A Clear Request Email

You can compose a request email that is clear, short, and informative, promoting communication and trust between you and your boss.

A sample vacation request email to your boss can be found below. It can be used as a starting point for your vacation request email.

Vacation Request Email To Boss Sample

Subject: Request for vacation from [DATE] to [DATE] – Your Name

Dear [Name of Boss],

This email is a formal request for one week’s vacation from [DATE] to [DATE]. I will be back at work on [DATE]. My wife and I are planning a trip to visit our daughter for the first time in five years.

Thank you for considering my request. Please let me know if my request for leave has been approved at your earliest convenience, so I can finalize our flight and hotel bookings.


Your Name
List of attachments

The Vacation Request Email Should Cover The Following Points:

  • The aim of the email should be stated in the beginning paragraph so that the reader doesn’t need to read far to know the purpose of the letter.
  • The reason for the request should also be clear.
  • The email should be short. Long explanations may cause the reader to discard or not approve the request.
  • If an immediate supervisor has agreed with the request, the employee could attach an email from the supervisor stating their approval. In some cases, it is recommended for the employee to name the coworkers who are taking over their responsibilities while they are gone. 

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