Warning Letter for Late Attendance Sample

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Learn how to write a warning letter for late attendance. Use our sample warning letter for late Attendance as a template for your warning letter.

Sample Warning Letter For Late Attendance

Mark Price
ABC Company
1774 Rutgers Avenue
Oakland, CA, 94602

May 19, 2022

Lisa Miller
ABC Company
456 – 12th Street, Suite 122
Oakland, CA, 94602

RE: Formal Warning Letter for Late Attendance

Dear Mr. Miller:

This letter is to serve as an official written reprimand for an incident that happened on 05/02/2021. On this said date, you were one hour late to work and violated company policy. You had no written reason for being late and advised your supervisor that you overslept. 

This is to serve as a written warning, as you have already been giving a verbal warning in the past two weeks. We expect all employees to come to work on time and to be ready to work.

We value attendance and consider it to be a significant factor in your position. Our goal is to service our customers with quick and effective service, and your attendance problems are not acceptable. Because we are an installation company, we had to rearrange our route for the day to accommodate your tardiness.

Because of your late arrival to work, we had to have someone else step in and cover routes to make up for the missed service call. We tried to call you several times to no avail, and we were not even sure you were going to show up for the day. 

Our employees must be dependable, as our customers depend on their prompt arrival to their schedule appointments. This is a disservice to our customers and to the employees who are covering for you. The employee that covered for you on both occasions is now into overtime hours.

This is not the first time that we have had this issue with you being tardy. Absenteeism was a problem in the recent past and it seems that the verbal counseling has not been effective.

Consequently, this will be the only further notice you will receive regarding this matter. Proper attendance and being on time is necessary for the overall functioning of our company. A copy of this letter will be put in your office personnel file. Kindly treat this as an urgent matter.


Mark Price
ABC Company

Frequently Asked Questions (FAQs)

1. What is a warning letter for late attendance?

Answer: A warning letter for late attendance is a document issued by an employer to an employee as a formal warning for consistently arriving late to work. It serves as a reminder of the company’s attendance policy and the consequences for not adhering to it.

2. Why is a warning letter for late attendance important?

Answer: A warning letter for late attendance is important because it serves as a formal document that an employee has been made aware of their tardiness and the consequences that may result if the behavior continues. It also serves as a means for the employer to document the employee’s behavior and can be used as evidence in the event that further disciplinary action is necessary.

3. What should be included in a warning letter for late attendance?

Answer: A warning letter for late attendance should include the employee’s name and job title, the dates and times of their late arrivals, the company’s attendance policy, and a reminder of the consequences that may result if the behavior continues. 

It should also include a statement that the employee has the right to respond to the warning and that any future infractions will result in further disciplinary action.

4. How many times does an employee need to be late before receiving a warning letter?

Answer: The number of times an employee needs to be late before receiving a warning letter can vary depending on the company’s policies. 

Some companies may issue a warning letter after one instance of excessive tardiness, while others may have a set number of occurrences before a warning is issued. 

It is important for employees to be aware of their company’s attendance policy in order to avoid any misunderstandings.

5. How should an employee respond to a warning letter for late attendance?

Answer: An employee should respond to a warning letter for late attendance by acknowledging receipt of the letter and taking responsibility for their tardiness. 

They should provide an explanation for their lateness and offer a plan to prevent future occurrences. The employee should also express their commitment to adhering to the company’s attendance policy in the future.