Work From Home Due To Bad Weather Email: How To Draft It Right!

Drawing from my experience with crafting numerous work-from-home emails, I’ll share a guide on how to write professional and effective emails for inclement weather situations.

Key Takeaways:

  • Understand the Importance: Recognize the necessity of crafting a professional and clear work-from-home request due to bad weather.
  • Essential Elements: Learn the key components of an effective email, including the subject line, clear request, justification, proposed plan, and contact information.
  • Free Template: Utilize a customizable email template to simplify your request.
  • Examples for Clarity: Gain insights from real-life examples that demonstrate effective communication in various scenarios.
  • Engagement Encouraged: Share your experiences and tips in the comments for a collaborative learning environment.



Step 1: Start with a Clear Subject Line

  • Example: “Request to Work From Home Due to Severe Weather Forecast”
  • Why It Matters: A clear subject line sets the tone and expectation, enabling your employer to understand the email’s purpose at a glance.

Step 2: State Your Request Clearly

  • Begin your email with a polite greeting.
  • Clearly state your request to work from home.
  • Real-Life Example: “Due to the forecasted blizzard, I am writing to request permission to work from home tomorrow.”

Step 3: Justify Your Request

  • Explain the reason for your request, focusing on safety and productivity.
  • Tip: Be concise but clear about the weather conditions and how they impact your commute.
  • Example: “The weather bureau has issued a severe storm warning, and commuting could be risky.”

Step 4: Outline Your Work Plan

  • Detail your plan for the day, including tasks and goals.
  • Table Example:
    TaskDescriptionCompletion Goal
    Project XFinalizing the reportEnd of day
    Client CallsScheduled calls with clientsThroughout the day

Step 5: Assure Accessibility and Communication

  • Emphasize your availability during work hours.
  • Mention the tools you’ll use for communication (e.g., email, Slack, video calls).
  • Example: “I will be reachable via email and phone throughout the day and can join meetings via Zoom as needed.”

Step 6: Close with Professional Courtesy

  • Express appreciation for considering your request.
  • Offer to discuss further if needed.
  • Example: “Thank you for considering my request. I am happy to discuss this further if needed.”

Step 7: Proofread and Send

  • Review your email for clarity and typos.
  • Send the email in a timely manner, ideally the day before the expected bad weather.

Template for Work From Home Email Due to Bad Weather

Subject: Request to Work From Home – [Date]

Photo of a woman with East Asian descent sitting at a wooden desk in a cozy room, typing a work from home due to bad weather email on a laptop.

Dear [Manager’s Name],

I hope this email finds you well. Due to the anticipated severe weather conditions, specifically [describe weather, e.g., heavy snowfall], I am writing to request permission to work from home on [Date].


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Given the potential risks associated with commuting and the weather bureau’s advisory, I believe working from home is the safest option. This will also ensure that my workday remains productive without interruptions caused by the weather.

For tomorrow, I plan to focus on the following tasks:

  1. [Task 1]
  2. [Task 2]
  3. [Task 3]

I assure you of my full availability during regular work hours via [communication tools, e.g., email, Slack]. I am also prepared to join any scheduled meetings virtually.

Thank you for considering my request. Please let me know if there’s any additional information you need or if there are any concerns about my work plan for the day.

Best regards,

[Your Name]

Conclusion

Writing a work-from-home request due to bad weather requires a blend of professionalism, clarity, and foresight. By following these steps and using the provided template, you can effectively communicate your needs while maintaining your commitment to your responsibilities.

Your Experience

Have you ever had to write a work-from-home email due to bad weather? What tips and experiences can you share? Join the conversation in the comments below!

Frequently Asked Questions (FAQs)

A professional office setting with a person sitting at a desk, focused on typing an email on a laptop

Q: How should I phrase my email to work from home due to bad weather?

Answer: I usually start by acknowledging the weather situation and its impact on commuting. I write something like, “Due to the severe snowstorm and unsafe road conditions, I am unable to travel to the office today.” 

Then, I assure them of my availability and productivity from home, stating, “I am fully equipped to work remotely and will be reachable via email and phone throughout regular working hours.”

Q: Is it okay to ask to work from home if the weather isn’t extremely bad, but still concerning?

Answer: Absolutely, it’s important to prioritize safety. I typically write, “Although the weather conditions might not seem extreme, the icy roads in my area pose a significant risk. To ensure safety and maintain productivity, I request to work from home today.”

Q: Should I include a plan for the day in my work from home email due to bad weather?

Answer: Yes, that’s a great idea. I often include a brief plan like, “Today, I’ll focus on completing the project report and will attend all scheduled virtual meetings. I’ve also planned a few hours for uninterrupted work on the new marketing strategy.”

Q: How can I reassure my boss that I’ll be as productive at home as in the office during bad weather?

Answer: In my emails, I emphasize past successes while working remotely. For instance, “As demonstrated in previous instances of working from home, I ensure the same level of dedication and productivity. I’ll be promptly responding to emails and calls as usual.”

Q: What if I need to take care of my children during a work-from-home day due to bad weather?

Answer: It’s important to be honest about your situation. I usually say something like, “With the schools closed due to the weather, I’ll be looking after my children. However, I’ve arranged activities to keep them engaged and will be working from my home office to ensure minimal disruption to my work.”