Salary Increase Proposal Letter: How To Write It Right!

Key Takeaways:

  1. Understand the Purpose: A salary increase proposal letter is a formal request for a pay raise, backed by justifications.
  2. Research and Preparation: Know your worth in the market and understand your employer’s compensation policies.
  3. Structuring the Letter: Follow a professional format, starting with a polite introduction, a clear request, detailed justification, and a gracious conclusion.
  4. Justifications for Increase: Highlight your achievements, responsibilities, and market research to support your request.
  5. Sample Template: Use the provided template as a guide, personalizing it to fit your situation.
  6. Follow-Up: Be prepared for negotiations and show willingness to discuss further.

In today’s competitive job market, understanding how to professionally request a salary increase is crucial. This article will guide you through the process of crafting an effective salary increase proposal letter, complete with a template to get you started.


A salary increase proposal letter is a formal way to request a pay raise. It’s important to approach this with a clear strategy and respectful tone. This letter serves as a platform to justify why you deserve a higher salary based on your performance, achievements, and market standards.

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Research and Preparation

Before drafting your letter, conduct thorough research:

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  • Market Analysis: Understand what professionals with your experience and qualifications are earning in your industry.
  • Company Policy: Familiarize yourself with your employer’s policies regarding salary discussions and increases.

Structuring the Letter

A well-structured letter should include the following elements:

  1. Salutation: Start with a professional greeting.
  2. Introduction: Briefly state your purpose.
  3. Request for Increase: Clearly state your request for a salary increase.
  1. Justification for Increase:

    • Performance and Achievements: Detail your accomplishments, contributions, and any additional responsibilities you’ve taken on.
    • Market Comparison: Present your research on market salary trends for your role.
    • Duration of Service: Mention how long you’ve been with the company, highlighting loyalty and experience.
  2. Anticipated Outcomes: Explain how the increase will motivate you for greater contributions.

  3. Gracious Conclusion: End with a note of appreciation for considering your request.

Justifications for Increase

Your letter must convincingly argue why you deserve a raise:

  • Achievements: List significant accomplishments and how they benefited the company.
  • Skills and Expertise: Highlight any new skills or expertise you have acquired.
  • Market Standards: Refer to your market research to justify your requested salary range.

Sample Template

[Begin with a professional salutation]

Introduction: Dear [Manager’s Name], I am writing to formally request a review of my current salary.

Request: As we approach [time period], I would like to discuss my salary.

Justification: In the past year, I have [list achievements and responsibilities]. Additionally, market research indicates that the average salary for someone in my position is [market salary range].

Conclusion: I am grateful for the opportunities I have had at [Company Name] and look forward to continuing to contribute to our success.

Thank you for considering my request.

[Your Name]


Be prepared for any response:

  • Positive Outcome: Express gratitude and continue demonstrating your value.
  • Negotiation: Be open to discussion and possibly negotiate other benefits if a salary increase is not feasible.
  • No Increase: Request feedback and a timeline for future salary reviews.


Writing a salary increase proposal letter requires a balance of professionalism, respect, and assertiveness. By following these guidelines and utilizing the template, you can effectively communicate your request.

Tips for Success:

  • Keep the tone professional and respectful.
  • Be specific about your achievements and market research.
  • Avoid emotional pleas; stick to factual justifications.
  • Prepare for any outcome and maintain a positive attitude.

Frequently Asked Questions (FAQs)

1. What is a salary increase proposal letter?

Answer: A salary increase proposal letter is a written request to an employer asking for a raise in salary. It explains why the employee believes they deserve a raise and provides supporting evidence such as their job performance and market data.

2. How do I write a salary increase proposal letter?

Answer: When writing a salary increase proposal letter, keep in mind the following steps:

  • Research the market rate for your position
  • Outline your accomplishments and contributions to the company
  • Be professional and courteous in your tone
  • Make a clear and concise request for a specific amount
  • Thank the employer for considering your proposal.

3. Can I request a specific amount in my salary increase proposal letter?

Answer: Yes, you can request a specific amount in your salary increase proposal letter, but make sure to provide supporting evidence to justify it. This can include market data, your job performance, and other relevant information.