When it comes to selling custom products, businesses often need to reach out to suppliers or manufacturers to request a quote. Writing a sales request letter can be an effective way to initiate this process, and it allows businesses to clearly communicate their needs and requirements.
In this article, we will provide a detailed guide on how to write a business sales request letter for a custom product order, along with a template that you can use to get started.
1. Begin with a Strong Opening
The first step in writing a sales request letter is to begin with a strong opening that captures the reader’s attention. This can be accomplished by stating the purpose of the letter and explaining why the custom product order is important for your business.
For example, you might start by saying something like, “As a leading supplier in the industry, we are interested in placing a custom product order with your company.”
2. Provide Details about the Custom Product
The next step is to provide detailed information about the custom product that you are interested in ordering. This should include information about the quantity, size, shape, color, and any other specifications that are important to your business.
If you have any drawings or designs that you would like the supplier to use as a reference, be sure to include those as well.
3. Explain Your Budget and Timeline
In addition to providing details about the custom product, it is important to explain your budget and timeline. This will help the supplier to understand your needs and limitations, and it will also give them an idea of how much time and resources they will need to allocate to your order.
For example, you might say something like, “We are looking to place an order for 500 custom widgets at a cost of $X per unit. We would like to receive the order within six weeks of placing the order.”
4. Outline Your Requirements and Expectations
After providing information about the custom product and your budget and timeline, it is important to outline your requirements and expectations for the supplier.
This might include details about the quality of the product, the shipping and delivery process, and any other specifications that are important to your business.
For example, you might say something like, “We require that the custom widgets meet a certain standard of quality and durability. We also expect the widgets to be shipped to our warehouse by a specific date.”
5. Express Appreciation and Interest in Future Business
Finally, it is important to express appreciation and interest in future business. This can be done by thanking the supplier for their time and consideration, and by expressing a desire to work with them again in the future.
For example, you might say something like, “Thank you for your time and consideration. We are excited to work with your company and look forward to future business opportunities.”
Business Sales Request Letter for a Custom Product Order Template
[Your Company Name]
[Your City, State Zip Code]
[Your Phone Number]
[Your Email Address]
[Supplier Company Name]
[Supplier City, State Zip Code]
Dear [Supplier Contact Name],
As a leading supplier in the industry, we are interested in placing a custom product order with your company. We are impressed with the quality of your products and believe that your company can provide us with the custom products that we need to meet our business goals.
We are interested in placing an order for [quantity] custom [product name] at a cost of $[price] per unit. We require that the products meet a certain standard of quality and durability, and we would like to receive the order within [timeline] of placing the order.
Please see the attached specifications for the custom product, which outline should provide you with all the necessary details about the product. If you have any questions or concerns, please do not hesitate to contact us.
We would also appreciate it if you could provide us with a quote for the custom product order, including any shipping and handling costs. We understand that this may be a complex order, and we are willing to work with your team to ensure that the final product meets our expectations.
Thank you for your time and consideration. We are excited to work with your company and look forward to future business opportunities.
[Your Company Name]